HR and Admin Associate

What You'll Do:

• Assists in maintaining and organizing employee records and other HR documentation.
• Assists in monitoring employee attendance, leave, and other related timekeeping activities.
• Supports and assists in coordinating sourcing and recruitment.
• Assists in employee engagement activities, company events, meetings, and HR programs.
• Coordinates with vendors, building administration, and service providers for facilities concerns.
• Assist in monitoring office supplies and coordinating replenishment when necessary.
• Maintain records of administrative expenses, requests, and other facilities-related documentation.
• Help monitor and follow up on pending administrative and facilities-related requests.
• Assist in monitoring office facilities, supplies, equipment, and maintenance requirements.
• Coordinate with international counterparts, forwarders, and couriers regarding shipments of PO inventories, spare parts, and other company items.
• Monitor shipment schedules and coordinate the necessary documentation and requirements to facilitate timely delivery.
• Coordinate with relevant parties regarding shipment issues, delays, missing documents, or other concerns.
• Handle the processing and monitoring of OMB and NTC permits required for applicable shipments.
• Coordinate the annual renewal of OMB and NTC permits and ensure that required documents are submitted on time.
• Handle the renewal and maintenance of office permits, clearances, and insurance, including but not limited to Business Permit, fire requirements, barangay clearance, office insurance, and POS/equipment insurance.
• Maintain an updated monitoring file of permits, licenses, clearances, and insurance policies, including expiration dates and renewal schedules.
• Coordinate with government offices, insurance providers, building administration, and other relevant parties for applications, renewals, and related requirements.
• Handle the administrative requirements for onboarding new clients, including securing and organizing documents such as SEC Certificates, Board Resolutions, and other required corporate or documentary requirements.
• Coordinate with clients and relevant internal departments to ensure that required documents are complete and properly submitted.
• Maintain organized and updated records of client onboarding documents.

What We Need:

• Graduate of Bachelor's degree in Human Resources, Business Administration, Office Administration, or any related field.
• With at least 2 years of solid experience in HR, office administration, facilities, or similar role.
• Good organizational and coordination skills.
• Detail-oriented and able to monitor multiple deadlines.
• Proficient in Microsoft Office and/or Google Workspace.
• Able to handle confidential information.
• Amenable in handling HR, Admin, and facilities-related responsibilities.
• Can work in a fast-paced working environment.

Pay: Php18,000.00 - Php20,000.00 per month

Application Question(s):

• The office is located in Ortigas, can you work fully onsite?
• How much is your expected salary?
• When can you start?
• How many years of experience do you have in HR & Admin?

Work Location: In person