HR and Admin

Job Summary

We are looking for an experienced HR & Administration professional with 5–6 years of experience to independently manage and oversee HR operations, employee lifecycle, recruitment, payroll coordination, statutory compliance, employee engagement, and administration activities.

The candidate should have strong ownership, excellent communication and coordination skills, and the ability to independently handle day-to-day HR and Admin responsibilities.

Key Responsibilities

HR Operations

• Manage complete employee lifecycle including onboarding, induction, confirmation, transfers, promotions, and exit formalities.
• Maintain accurate employee records, HRIS, employee files, attendance, leave, and other HR documentation.
• Handle employee queries, grievances, and day-to-day HR matters independently.
• Implement and ensure adherence to HR policies and processes.
• Prepare and issue HR letters, certificates, and other employee-related documents.
• Maintain confidentiality of employee and company information.

Recruitment & Talent Acquisition

• Manage end-to-end recruitment for assigned positions across functions.
• Screen profiles and coordinate interviews with hiring managers.
• Manage candidate communication, follow-ups, salary discussions, offers, and joining formalities.
• Develop and maintain a strong candidate pipeline for critical positions.
• Manage recruitment consultants and monitor their performance.
• Prepare recruitment MIS and hiring status reports.

Payroll & Compliance

• Independently coordinate monthly payroll inputs and ensure accuracy of attendance, leave, new joiners, exits, increments, deductions, and other salary-related changes.
• Coordinate with payroll consultants/accounts for timely and accurate salary processing.
• Handle PF, ESIC, Gratuity, Professional Tax, Shops & Establishment and other applicable statutory requirements.
• Coordinate with external consultants for statutory compliance and audits.
• Maintain statutory records and ensure timely submission of required documents.

Employee Benefits

• Manage employee insurance and benefits including mediclaim, accident insurance, term insurance, and other company benefits.
• Coordinate employee additions, deletions, claims, reimbursements, and policy-related queries with insurance providers/TPAs.
• Ensure employees are aware of applicable benefits and company policies.

Employee Engagement & Employee Relations

• Plan and coordinate employee engagement initiatives, events, celebrations, and internal activities.
• Handle employee grievances and ensure timely resolution.
• Support performance management, probation reviews, confirmations, and employee development initiatives.
• Coordinate POSH compliance and awareness activities.
• Maintain a positive and professional employee experience.

Administration & Facility Management

• Independently manage day-to-day office administration and facility requirements.
• Manage vendors for housekeeping, maintenance, stationery, pantry, printing, pest control, AC servicing, plumbing, and other services.
• Manage office supplies, assets, stationery, pantry, ID cards, visiting cards, and other administrative requirements.
• Coordinate business travel, hotel bookings, transportation, and other travel-related arrangements.
• Manage vendor relationships, quotations, negotiations, invoices, AMCs, and service agreements.
• Ensure smooth functioning of office facilities and timely resolution of administrative issues.

MIS & Reporting

• Prepare and maintain HR and Admin MIS and dashboards.
• Track employee strength, recruitment, attrition, attendance, leave, payroll inputs, and other HR metrics.
• Prepare management reports and provide timely HR data for decision-making.
• Monitor HR/Admin expenses and maintain relevant records

Additional benefits: Mediclaim for self, spouse, child and parents + term insurance + mobile reimbursement.

Office working days/hours: Monday- Friday 09:00 AM - 05:00 PM.

Pay: ₹40,000.00 - ₹45,000.00 per month

Benefits:

• Food provided
• Health insurance
• Internet reimbursement
• Leave encashment
• Life insurance
• Provident Fund

Work Location: In person