HR and Admin Consultant

We are looking for an HR professional Consultant who has experienced with Public - listed Company, who enjoys working with people, communicates effectively, provide professional guidance to our existing HR, admin team and able to build a strong working relationships across all levels of the organization.

Key Responsibilities:

Human Resources Management

• Governance & Compliance: Ensure strict adherence to the Singapore Employment Act, Ministry of Manpower (MOM) regulations, CPF rules, and SGX corporate governance codes listing guidelines.
• Strategic Business Partnering: Collaborate with the C-suite and board committees to align workforce capabilities with corporate growth goals and market expectations.
• Talent Acquisition: Lead end-to-end recruitment, source professional or technical talent, coordinate interviews, and manage contract issuance.
• Payroll & Benefits: Oversee monthly payroll, Central Provident Fund (CPF) submissions, and tax clearances (IR8A/IRS) alongside medical and insurance benefits.
• Compliance & Advisory: Advise department heads on local labor laws, Ministry of Manpower (MOM) regulations, and work pass applications for foreign staff.
• Performance & Training: Administer performance appraisals, training budgets, and career progression frameworks.
• Employee Relations: Handle employee grievances, disciplinary procedures, and engagement initiatives

Core Responsibilities

• Partner with executive leadership to design scalable workforce plans and annual headcount budgets.
• Oversee end-to-end recruitment, ensuring fair and transparent hiring frameworks.
• Drive robust employer branding initiatives to attract top-tier market talent.
• Total Rewards & Remuneration: Manage benchmarking, salary structures, variable bonuses, and equity/share option administration standard for listed entities.
• Stakeholder & Employee Relations: Handle organizational communication, conflict resolution, and union or internal staff engagement.

Compensation, Benefits & Performance

• Administer competitive compensation and benefits packages, aligning performance appraisals with company metrics and shareholder value.
• Support the Remuneration Committee with data, benchmarking reports, and executive remuneration tracking.
• Manage annual performance review cycles, bonus allocations, and career progression pathways.

Employee Relations & Engagement

• Foster positive workplace culture, employee retention strategies, and internal communications.
• Resolve complex employee relations issues with diplomacy and strict adherence to company code of conduct.
• Analyze employee engagement metrics and design action plans to improve organizational health.

Administration & Corporate Services

Lead and oversee the full spectrum of office administration and corporate support functions to ensure smooth day-to-day operations, including but not limited to:

Office & Facilities Management

·         Lead, mentor, and supervise a small office administration or facilities team.

·         Oversee daily office operations, ensure the office environment is well-maintained, safe, and fully operational and ensuring cost efficiency and compliance with the Company's procurement policies.

·         Overseeing office facilities, maintenance, vendors, office supplies, pantry, meeting rooms, and general administrative matters.

·         Liaise with landlords, building management, contractors, and external service providers.

·         Ensure compliance with workplace policies, health & safety requirements, and internal operational procedures.

·         Oversee company insurance policies, renewals, and claims administration.

·         Manage company license, memberships, permits, and statutory renewals

·         Coordinate business travel arrangements, accommodation bookings, visa applications, and travel insurance for employees and management,

·         Support ISO certification and surveillance audits by coordinating documentation, audit schedules, corrective actions, and continuous improvement initiatives.

Key Competencies

• Strong interpersonal and relationship-building skills, with the ability to communicate effectively with employees at all levels of the organization.
• Approachable, professional, and people-oriented, with the ability to build trust and maintain positive working relationships.
• Excellent verbal and written communication skills, with the ability to handle sensitive and confidential matters with discretion.
• Strong stakeholder management skills, with the ability to collaborate effectively across departments and with external parties.
• High emotional intelligence and sound judgement in managing employee relations, conflict resolution, and workplace issues.
• Proactive, adaptable, and solution-oriented, with the ability to work effectively in a fast-paced environment.
• Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• High level of integrity, professionalism, and accountability.

Key Requirements

• Education: Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.
• Experience: Minimum 5 to 8 years of progressive HR experience, preferably within a publicly listed company or a heavily regulated matrix environment.
• Knowledge: Deep understanding of local labor laws, corporate compliance, and HRIS platforms (e.g., infotech, SAP).
• Skills: Strong stakeholder management, data analytics, conflict resolution, and communication skills.