HR & Admin Coordinator

1. Talent Acquisition

a) Assists with job postings on different online job boards

b) Schedules interviews and coordinates with interviewers and candidates

c) Conducts interviews for rank-and-file positions across all departments.

d) Handles background and reference check process.

e) Updates and maintains the applicant tracking system.

2. Onboarding and Orientation

a) Monitors completion of pre-employment requirements

b) Requests for company ID, new hire computer account, etc.

c) Conducts new hire orientation (employee handbook and code of conduct)

3. Employee Relations

a) Responds to the usual employee inquiries and elevates complex issues to superior.

b) Supports and maintains a positive HR presence within the organization.

c) Prepares documents and process employee separation and clearance.

4. Performance Management

a) Monitors the performance evaluation due dates of probationary and coordinates to the raters and probationary employees regarding the performance evaluation form and schedule of submission.

b) Assists in the releasing of performance evaluation form during the mid-year and year end evaluation and keeps track of the submission.

5. HR Policies and Compliance

a) Assists in the distribution and communication of HR policies and procedures.

b) Helps ensure compliance with labor laws and regulations.

c) Creates and updates HR policies and procedures as necessary.

6. Training and Development

a) Assists in sourcing for training providers.

b) Prepares the training room and materials, including the distribution of training evaluation forms.

7. Timekeeping and Payroll

a) Monitors and accomplish attendance reports for payroll processing (absences, filed leaves, overtime, tardiness, half day, undertime, etc.)

b) Collaborates with the different department Managers to verify timecards and attendance records.

c) Liaises with payroll provider to ensure accurate and timely processing.

d) Uploads confirmed and approved pay register to the bank.

8. Benefits Administration

a) Assists with benefits enrollment and provide information to employees.

b) Handles government mandates benefits such as but not limited to SSS, Pag-IBIG, and PhilHealth.

c) Answers employee inquiries related to benefits.

9. Data Management and Reporting

a) Updates accurate HR records and employee files

b) Submits and compiles up-to-date HR records needed for reports.

10. General Administrative Tasks

a) Manage HR department’s calendars and appointments.

b) Assists in organizing HR-related events and meetings.

c) Prepares travel-related documents for official business trips, including the sourcing of travel agencies, travel accommodation, cash advances, allowances, etc.

d) Performs requisition, distribution, and monitoring of company assets and supplies.

e) Keeps track of the business permit renewals, SEC update, quarterly list of employees, etc. and submits to third party company.

11. Concurrent function in bookkeeping

a) Encodes company expenses on QuickBooks in a timely manner.

b) Processes HRAD-related billings and payables.

12. Performs other duties as assigned from time to time.

QUALIFICATIONS/SKILLS

• Knowledge of HR processes, policies, and regulations.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office
• High attention to detail.
• Ability to work effectively in a team and maintain confidentiality.

EDUCATION & EXPERIENCE

• Bachelor’s degree in Human Resources Management or Psychology
• At least 2-3 years of experience in Human Resources.

Application Question(s):

• Where do you currently reside?
• Expected Salary
• Are you willing to work onsite 5x a week in Alabang?

Work Location: In person