HR & Admin Executive

Roles & Responsibilities

The HR & Admin Executive is responsible for handling daily human resource operations, administrative support, purchasing activities, and inventory management to ensure smooth office and operational functions.

Key Responsibilities

1. Office Administration

• Manage general office administration and ensure smooth day-to-day operations
• Maintain proper filing and documentation (hardcopy and digital)
• Handle correspondence, emails, and basic coordination tasks
• Support onboarding documentation and staff records maintenance

2. HR Administrative Support

• Assist in maintaining employee records and HR documentation
• Handle submission and tracking of staff-related forms (e.g. leave, claims, attendance)
• Support basic HR processes including onboarding and offboarding coordination
• Liaise with HQ (if applicable) on HR and administrative matters

3. Inventory Management

• Maintain accurate inventory records for cleaning supplies, tools, and equipment
• Monitor stock levels and ensure timely replenishment
• Conduct periodic stock checks and reconciliation
• Track movement of inventory across different sites

4. Purchasing & Vendor Coordination

• Plan and manage purchasing of operational supplies and equipment
• Liaise with suppliers on quotations, orders, deliveries, and pricing
• Ensure timely procurement to support operational needs
• Maintain records of purchases and supplier details

5.Operations Support

• Coordinate with site supervisors on supply distribution and requirements
• Assist in arranging logistics for stock delivery and equipment servicing
• Support ad-hoc operational and administrative tasks as assigned