HR & Admin Executive

Job Responsibilities

Human Resources

• Manage the full employee lifecycle, including recruitment, onboarding, confirmation, transfers, resignations, and exit processes.
• Handle end-to-end monthly payroll and ensure timely statutory submissions (EPF, SOCSO, EIS, PCB, HRD Corp, etc.).
• Maintain employee attendance, leave administration, overtime records, and HRIS data.
• Prepare employment contracts, HR letters, policies, and other employment-related documentation.
• Ensure compliance with the Employment Act and other relevant labour legislation.
• Support performance management, employee engagement initiatives, training coordination, and HR projects.
• Provide guidance to employees on HR policies, benefits, and company procedures.
• Assist in reviewing and improving HR processes, policies, and SOPs.
• Liaise with government authorities and external agencies when required.
• Maintain accurate and confidential employee records.

Administration

• Oversee daily office administration to ensure smooth operations.
• Manage office supplies, company assets, maintenance, and vendor coordination.
• Coordinate meetings, company events, and employee activities.
• Handle company documentation, filing systems, licenses, permits, and insurance renewals.
• Support management with administrative and operational tasks.
• Perform other ad hoc duties assigned by management.

What We're Looking For

We are looking for someone who is more than just an HR administrator. We want a team member who is:

• Responsible, proactive, and able to work independently.
• Passionate about Human Resources and committed to continuous learning.
• Comfortable handling multiple responsibilities in a growing business environment.
• Detail-oriented with excellent organizational and problem-solving skills.
• Able to communicate professionally with employees at all levels.
• Adaptable to changes and willing to contribute beyond their job scope when needed.
• Looking for a stable, long-term career where they can grow together with the company.

Requirements

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 2–5 years of experience in HR & Administration.
• Hands-on experience in payroll processing and Malaysian statutory compliance.
• Good knowledge of the Malaysian Employment Act and HR best practices.
• Experience with HRIS/payroll systems is an advantage.
• Proficient in Microsoft Office, especially Excel.
• Good command of English and Mandarin. Ability to communicate in Mandarin is preferred to liaise with Mandarin-speaking colleagues and headquarters.

Why Join Kin Long?

• Join an established international company with over 23 years of industry excellence.
• Opportunity to take ownership of HR functions and make a meaningful impact.
• Supportive management with opportunities to learn and grow professionally.
• Stable and collaborative working environment.
• Career development and advancement opportunities as the company continues to expand.
• Competitive remuneration package and statutory benefits.

If You Are Someone Who...

• Enjoys building and improving HR processes.
• Takes pride in solving problems and supporting people.
• Wants to grow with a stable and expanding international company.
• Is looking for a workplace where your contributions truly matter.

We'd love to hear from you. Apply today and grow your career with Kin Long Malaysia Sdn. Bhd.