HR and Admin Executive

Job Scope

1. Payroll Management

• Prepare and process monthly payroll across all group entities, ensuring accuracy of salaries, allowances, overtime, deductions, commissions, bonuses, and other payroll components.

• Verify and reconcile payroll inputs, including attendance records, leave data, claims, and employee information prior to payroll processing.

• Ensure timely and accurate calculation, submission, and payment of statutory contributions including EPF, SOCSO, EIS, PCB, and HRD Corp.

• Prepare and submit statutory reports and payments within the required regulatory deadlines.

• Support year-end payroll activities, including preparation of EA Forms, Form E, tax submissions, and annual payroll reporting.

• Maintain accurate payroll records and employee compensation data within the payroll system.

• Maintain strict confidentiality of all payroll and compensation information.

1. Administrative Management

• Manage company vehicles, including road tax, insurance, servicing, and usage records.

• Maintain proper records of company licences, contracts, and tenancy agreements, ensuring all agreements are duly executed and stamped within statutory timelines.

• Support employee-related administrative matters, including onboarding documentation, employee records, personnel files, and HR coordination.

• Prepare director claims, compile supporting documentation.

• Ensure all utility accounts across group entities are paid before due date, including electricity, water, internet, telecommunications, and mobile lines.

• Maintain a payment calendar covering recurring obligations, due dates, and confirmation of payment, and escalate any payment at risk of late settlement in advance of the due date.

• Maintain SST filing support, CIDB renewal and insurance renewals.

Requirements

• Diploma in Business Administration, Human Resource Management, or a related discipline.

• Minimum three years of experience in administration.

• Strong proficiency in Excel.

• Comfortable being trained on internal digital and automated systems, and able to follow structured processes precisely.

• Proficient in Mandarin and Bahasa Malaysia.

• Methodical, deadline-driven, and able to work independently with minimal supervision.

• Discretion in handling confidential compensation and company information.