HR & Admin Executive

Company Overview:
Lemonfridge Studio is a creative interior design studio focused on delivering thoughtful, functional, and well-crafted spaces. We empower our designers to take ownership of their work, grow their personal brand, and thrive in a collaborative, fast-paced environment.

Role Summary
We are looking for a proactive and organized HR & Admin Executive to manage our daily HR functions, office administration, and internal company events. In this role, you will ensure smooth workplace operations, maintain accurate employee records, and play a key role in coordinating company activities that foster a vibrant team culture.

Job Responsibilities:
Recruitment & Talent Coordination

• Coordinate recruitment activities including job postings, candidate sourcing, resume screening, and interview scheduling with hiring managers.
• Maintain candidate records and assist in ensuring a smooth recruitment process from application to onboarding.

Onboarding & Offboarding

• Manage employee onboarding processes including preparing employment documentation, coordinating orientation sessions, and ensuring a positive onboarding experience for new hires.
• Coordinate offboarding activities including exit interviews, documentation processing, and ensuring the return of company assets.

Event Management

• Coordinate, plan, and execute all preparations and logistical arrangements for internal corporate events, including town halls, team-building activities, festive celebrations, and annual dinners.
• Source, negotiate, and liaise with external vendors to identify suitable company event packages, compile quotation details, and recommendations.
• Gather post-event employee feedback through surveys, and compile event reviews.

Learning & Development (L&D)

• Assist management in researching external training programs and coordinating training logistics/schedules to support employee upskilling.
• Maintain and track employee training records and certifications to support the future growth of the company's training framework.

HR Administration & Support

• Maintain and update employee records, HR databases, and documentation to ensure accuracy and compliance.
• Update the company’s Google Calendar with employee-related events, milestones, and company activities.
• Maintain and update employee leave and attendance records in the HRMS system, monitor irregularities, and escalate discrepancies when necessary.
• Coordinate and schedule internal company meetings, including mid-year appraisals, year-end performance reviews, and other administrative or departmental meetings as required.
• Handle office administration, facilities, and company assets.
• Provide first-level support for employee inquiries related to HR policies, leave matters, and general HR processes.
• Assist with HR projects, audits, and other administrative tasks as assigned.

Job Requirements:

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• Minimum 2 to 3 years of relevant experience in Human Resources, HR Administration, or Office Operations.
• Proficient in Microsoft Office, Slack, and Google Workspace.
• Experience using HRMS systems (e.g., Infotech HRMS) will be an added advantage.
• Fluent in written and spoken English and Bahasa Malaysia. Proficiency in Mandarin will be an added advantage.
• Basic knowledge and experience of Learning & Development (L&D) administration, such as coordinating training schedules and tracking employee records is an added advantage.
• Strong organizational and time management skills with high attention to detail.
• Able to work independently while managing multiple tasks in a fast-paced environment.
• Responsible, proactive, and able to maintain confidentiality when handling sensitive employee information.