HR and Admin Executive

About the Role

We are looking for a responsible, proactive and people-oriented HR Executive to join our growing SME team.

The successful candidate will be responsible for managing the day-to-day HR functions and ensuring that HR policies, employee records and company practices are properly maintained and compliant with applicable Malaysian employment requirements.

Key Responsibilities

• Manage the full spectrum of Human Resources and administration.
• Handle recruitment activities including job advertisements, candidate sourcing, screening, interviews and onboarding.
• Prepare employment contracts, confirmation letters, transfer letters, warning letters, resignation and other HR-related correspondence.
• Maintain and update employee personal files, HR records and HR databases.
• Manage monthly payroll, attendance, leave, overtime, claims and other payroll-related matters.
• Handle statutory contributions and submissions including EPF, SOCSO, EIS and PCB.
• Monitor employee attendance, leave, medical claims and other staff benefits.
• Assist in managing foreign worker matters, including work permits, renewals, medical examinations and related documentation, where applicable.
• Ensure compliance with company policies and applicable Malaysian labour and employment requirements.
• Handle employee relations matters and provide support in resolving workplace issues.
• Assist in disciplinary matters, investigations and preparation of relevant documentation.
• Coordinate staff training, performance appraisal and employee engagement activities.
• Develop and maintain HR policies, procedures and employee handbooks.
• Coordinate staff welfare, medical benefits, insurance and panel clinic matters.
• Prepare HR reports and provide HR-related information to management when required.
• Liaise with government departments, agencies, auditors and external HR service providers when necessary.
• Assist with general administration and other duties assigned by Management.

Requirements

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration or a related field.
• Must be able to work 6 days a week until Saturday full day.
• Minimum 2–3 years of relevant HR experience, preferably in an SME environment.
• Good knowledge of Malaysian employment practices and statutory requirements.
• Experience in payroll processing and statutory contributions is an advantage.
• Good communication and interpersonal skills.
• Candidate with accounting & HR Administration experience encouraged to apply.

Strong organizational skills with good attention to detail.