HR & Admin Executive

Job Summary

The Warehouse HR & Admin Executive is responsible for managing daily HR and administrative operations at the warehouse. This role supports warehouse workforce management, attendance tracking, recruitment coordination, and administrative activities to ensure smooth operations at the warehouse.

Key Responsibilities

1. Attendance & Workforce Management

• Manage daily attendance tracking and shift records for warehouse employees
• Monitor employee late arrivals, absenteeism, and leave records
• Maintain and update attendance data in MS Excel or attendance system
• Coordinate with warehouse supervisors to verify attendance discrepancies
• Prepare monthly attendance reports for payroll processing

2. Warehouse HR Management

• Maintain employee records and HR documentation for warehouse staff
• Support employee onboarding and exit procedures
• Assist in implementing HR policies and procedures at the warehouse
• Handle employee queries and basic employee relations issues

3. Recruitment Support

• Assist in recruitment for warehouse positions
• Coordinate interviews between candidates and warehouse management
• Support job postings and initial candidate screening

4. Administrative Management

• Handle daily administrative tasks at the warehouse
• Manage office supplies, employee uniforms, and workplace facilities
• Coordinate with vendors for maintenance or operational needs

5. Reporting & Coordination

• Prepare HR and administrative reports using MS Excel
• Ensure proper documentation and reporting to the Head Office HR team
• Act as the HR contact point between warehouse employees and head office

Requirements

• Bachelors degree in HR, Business Administration, or related field
• 1-3 years experience in HR / Admin / Attendance management
• Experience managing blue-collar workforce is preferred
• Proficiency in MS Excel for attendance and reporting
• Good communication skills in English
• Strong organizational and coordination skills
• Ability to work onsite at warehouse