HR & Admin Executive

About the role

This role encompasses talent acquisition for Southeast Asia, HR operations and payroll administration with a focus on Malaysia, policy and employee relations support, and laboratory and office administration responsibilities.

Key responsibilities

• Manage the full recruitment lifecycle for Southeast Asia roles, including job postings, resume screening, interview coordination, offer management and onboarding process
• Work together with hiring manager to develop effective sourcing strategies and channels
• Be responsible for the onboarding process of new hires, including employment contract preparation, onboarding training to ensure a smooth integration into the company culture and compliance with local documentation requirements
• Consolidate and verify monthly attendance records, including overtime, unpaid leave, and shift differentials for Malaysia employees
• Prepare accurate payroll data for processing in compliance with company policies
• Administer and ensure timely submission of statutory contributions for Malaysia, including EPF, SOCSO, EIS, and PCB
• Manage employee benefits, including medical claims, insurance renewals, and leave management, serving as the primary point of contact for employee queries regarding payroll and statutory deductions
• Maintain accurate and confidential employee personnel files, HR databases, and statutory documentation for audit readiness across the region
• Ensure HR policies and procedures are aligned with local labor laws and company guidelines
• Provide HR support and guidance to employees and management on disciplinary issues, performance management, and employee relations matters

Job Requirements:

• Bachelor's Degree or above

• Minimum of 2-4 years of relevant working experience in HR, preferably within a multinational work environment

• Strong knowledge of Malaysian Employment (EPF, SOCSO, EIS, PCB) and payroll processing

• Mature experience in managing end-to-end recruitment processes in medical/healthcare field

• Excellent communication skills; Strong problem-solving abilities

• English is a must,skilled in more languages is a plus

• Knowledge of other SEA markets is an advantage