HR & Admin Executive

Role & responsibilities

Preferred candidate profile

HR & Admin Executive (Retail Jewellery Stores)

Role Summary

The HR & Admin Executive will be responsible for end-to-end recruitment, staff management, and statutory compliance across store operations. This role ensures smooth manpower planning, disciplined store functioning, and adherence to all legal and administrative requirements.

Key Responsibilities

1. Recruitment & Hiring

• Manage end-to-end hiring for store roles (Sales, Cashier, Security, Back Office).
• Screen candidates, schedule interviews, and coordinate with management.
• Maintain a ready pipeline of candidates to avoid manpower gaps.
• Handle offer letters, documentation, and onboarding.

2. Employee Onboarding & Records

• Complete joining formalities, document verification, and employee file creation.
• Maintain updated HR records, contracts, and KYC documents.
• Ensure background checks (references, police verification where required).

3. Attendance, Payroll & Leave Management

• Track attendance, late marks, weekly offs, and overtime.
• Coordinate with accounts for salary processing and payroll inputs.
• Manage leave records and approvals.

4. Statutory & Legal Compliance

• Ensure compliance with Shops & Establishment Act, PF, ESIC, PT, and Labour Laws.
• Maintain statutory registers and support during inspections.
• Handle employee documentation as per audit requirements.

5. HR Operations & Discipline

• Implement HR policies, code of conduct, and store discipline.
• Address employee grievances and conflict resolution.
• Monitor staff grooming, punctuality, and behaviour standards.

6. Performance & Retention

• Support performance tracking and feedback from store managers.
• Assist in incentive structures and employee engagement activities.
• Work on retention strategies, especially for key sales staff.

7. Admin & Store Coordination

• Oversee store administration, including housekeeping, security coordination, and basic maintenance.
• Manage vendor coordination (uniforms, pantry, stationery, etc.).
• Ensure smooth day-to-day store operations support.

8. Training & Development

• Coordinate induction and basic training for new hires.
• Support training in customer service, product knowledge, and SOPs.

9. Reporting & MIS

• Maintain HR dashboards: hiring status, attrition, attendance, payroll inputs.
• Share regular reports with management.

Candidate Profile

Experience:

• 1 to 5 years in HR & Admin (Retail experience preferred)

Education:

• Graduate (HR specialization preferred)

Skills:

• Strong recruitment & coordination skills
• Knowledge of labour laws & compliance
• Good communication and interpersonal skills
• Proficiency in Excel, HRMS/ERP systems
• Ability to handle confidential information with integrity

Ideal Traits (Important for Jewellery Retail)

• High trustworthiness & integrity
• Strong follow-up and control mindset
• Ability to manage store staff discipline
• Practical, hands-on, and solution-oriented approach