HR & Admin Executive

We are looking for an organized and responsible HR & Admin Executive to manage daily HR and office operations. You’ll help our team run smoothly by handling people matters, supporting office activities, and keeping everything well-coordinated.

1. Manage HR Processes & Full Spectrum Recruitment

• Oversee the end-to-end HR functions including end-to-end recruitment activities, including Job posting, screening and selection, conduct behavioral interview & interview arrangement, conduct reference check, make job offer, onboarding, off-boarding and employee development.
• Prepare letter in relation on staff movement (letter of appointment, confirmation of employment, resignation acceptance, promotion, disciplinary action and etc.)
• Support workforce planning and contribute to employee satisfaction and retention initiatives.

2. Handle Employee Matters

• Manage employee records, attendance, leave, payroll, employee claims and benefits efficiently and up-to-date.
• Handle performance evaluations and disciplinary actions with professionalism and fairness.

3. Compliance

• Ensure all HR and company policies are compliant, ethical, and properly communicated to employees.

4. Foster a Positive Culture

• Organize employee engagement activities to promote teamwork and motivation.
• Act as a point of contact for employee relations and contribute to a welcoming workplace environment.

5. Oversee Office Operations

• Ensure smooth coordination across departments

6. Support Projects and Company Activities

• Provide administrative and logistical support for internal projects, meetings, and events.
• Collaborate with cross-functional teams to ensure project goals are achieved efficiently.

7. Administrative

• Manage office stationery and pantry/snack inventory – track usage, replenish stock regularly, and ensure availability according to the given budget.
• Maintain cleanliness and organization of common office areas including meeting rooms and pantry.
• Coordinate with the building management for any application of delivery, access cards, car park and any enquiry for the office needs.

8. Others

• Perform ad hoc task as and when is require.

Who We’re Looking For

• Candidate must posses at least Higher Secondary/STPM/Pre-U/Diploma/Higher in HR or any other field.
• Diploma/Higher Diploma or Bachelor’s Degree in Business administration / Human Resource Management / Business Studies or equivalent is preferred.
• At least 2-3 years of HR or admin experience.
• Ability to multitask, prioritize, and maintain confidentiality.
• Fresh grad are welcome to apply.
• Language: Mandarin, English

Preferred Qualities

Positive attitude and team-player mindset.Independent, responsible, and able to work under minimal supervision.

Passion for building a supportive and productive workplace culture.

Company Benefits:

Medical benefitsBonus or incentive with excellent performance

Free Parking

EPF/SOCSO/EIS

Company trip

Company dinner

Develop real-world skills such as project management, communication, and cross-functional teamwork

Opportunity to gain hands-on experience in business operations and growth

Career growth