HR & Admin Executive

About the Role

SmartSalary is a growing HR technology company serving businesses across Southeast Asia.

We are looking for a hands-on HR & Admin Lead to manage our Malaysia HR and administrative operations. This is initially an individual-contributor role, with the opportunity to build processes and grow with the local business.

Responsibilities

• Manage recruitment from job posting and CV screening through interviews, offers and onboarding.
• Handle employee contracts, personnel files, probation, confirmation, changes and offboarding.
• Maintain attendance, leave, overtime, allowance, reimbursement and employee records.
• Prepare and verify monthly payroll inputs and coordinate EPF, SOCSO, EIS and PCB processes with finance or external providers.
• Coordinate office selection, tenancy, setup, relocation and daily workplace operations.
• Manage suppliers, office equipment, company assets, internet, cleaning, maintenance, courier and company-arranged accommodation.
• Liaise with banks, the company secretary, accountants, tax advisers and other professional service providers.
• Support the Country Manager with operational follow-ups, internal coordination, documentation and regular status reporting.

Requirements

• Two to five years of practical experience in HR, administration or general operations.
• Hands-on experience in recruitment, employee administration, payroll coordination or office management.
• Familiarity with Malaysian payroll and statutory processes is strongly preferred.
• Experience in office setup, tenancy or vendor management is an advantage.
• Able to work independently, manage priorities and communicate risks clearly.
• Good working knowledge of Microsoft Excel, Word and relevant HR or payroll systems.
• Professional working proficiency in spoken and written Mandarin is required.
• Working proficiency in English and Bahasa Malaysia.
• Strong attention to detail, confidentiality and ownership.
• Legal right to work in Malaysia.

Why Join Us?

• Take ownership of Malaysia’s HR and administrative operations.
• Work directly with the Malaysia General Manager.
• Help build practical processes in a growing regional company.