HR & Admin Executive

Key Responsibilities

Recruitment & Talent Acquisition

• Coordinate recruitment activities including candidate sourcing, interview scheduling, communication with candidates, and onboarding arrangements.
• Maintain recruitment records and provide timely updates to hiring managers on candidate progress.

Human Resource Operations

• Manage day-to-day HR activities including employee records, leave and attendance tracking, HR documentation, and employee enquiries.
• Assist in implementing HR policies and ensure compliance with employment regulations and statutory requirements.

Payroll & Claims Administration

• Support monthly payroll processing, including attendance verification, payroll adjustments, payslip preparation, and payroll records maintenance.
• Track employee claims submissions and ensure proper documentation and timely processing.

Management Support

• Assist Directors and Management in tracking outstanding tasks, deadlines, and follow-ups to ensure timely completion.
• Prepare reports, documents, and administrative support materials as required.

Employee Engagement & Company Activities

• Assist in organising company events, team-building activities, and employee engagement initiatives.
• Coordinate event planning, logistics, vendors, and internal communications.

Office Administration

• Support daily office administration, including documentation, filing, procurement coordination, and vendor liaison.
• Maintain proper records and ensure smooth administrative operations.

Requirements

• Diploma/Degree in Human Resources, Business Administration, or related field.
• At least 1 years of experience in HR and administrative functions.
• Knowledge of Malaysian employment practices and statutory requirements (EPF, SOCSO/PERKESO, EIS, PCB) is preferred.
• Experience in payroll processing, HR operations, and employee administration is an added advantage.
• Proficient in Microsoft Office Suite and Google Workspace (Google Suite) for daily work operations.
• Proficient in Canva for creating internal communications, event materials, and HR-related content.
• Good command of English communication skills, both written and verbal, with the ability to communicate effectively with employees and stakeholders.
• Mandarin proficiency is an added advantage.
• Strong organisational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Able to work independently, take ownership of tasks, and collaborate effectively with the team.