HR & Admin Executive

About the role

This role provides comprehensive Human Resources and Administrative support to the organisation. You will be responsible for maintaining employee records, managing HR databases, processing attendance, leave and payroll-related matters, coordinating recruitment activities, and supporting daily office operations.

The role will also work closely with the Operations and Accounts & Finance teams, providing basic administrative and coordination support when required.

Key responsibilities

• Maintain and update employee records, personnel files, HR databases, and confidential HR documentation.
• Monitor employee attendance, leave, medical certificates, punctuality, and absenteeism, including preparation of regular attendance reports.
• Process leave applications, employee claims, medical reimbursements, and verify eligibility for panel clinic treatment in accordance with company policies.
• Prepare and issue HR-related documents and correspondence, including employment letters, confirmation letters, warning letters, memos, and other official communications.
• Coordinate employee onboarding and offboarding, including documentation, system registration, staff ID/access cards, and company asset issuance and handover.
• Support recruitment activities, including job postings, candidate screening, interview coordination, candidate communication, and follow-up.
• Handle payroll-related matters for daily-rated workers, including attendance verification, overtime calculations, payroll reports, duty rosters, payment processing, contract renewals, and back-charge documentation.
• Prepare HR reports, summaries, and basic analysis for management review.
• Manage recruitment and company-related postings on JobStreet, LinkedIn, and other relevant communication platforms.
• Perform general administrative duties to support daily HR and office operations, including office cleaning coordination, administrative records, office supplies, and company assets.
• Maintain the company social and events calendar and coordinate logistical and administrative arrangements for internal meetings and events.
• Provide ad-hoc support to the Operations team on basic operational and administrative tasks, including documentation, data entry, coordination, follow-up, and other day-to-day support when required.
• Work closely with the Accounts & Finance personnel on basic accounts-related matters, including document preparation, invoice and payment documentation, claims, record keeping, filing, and follow-up on supporting documents when required.
• Coordinate with relevant departments to ensure required documents and information are submitted accurately and on time.
• Perform other ad-hoc HR, administrative, operational, or accounts-support duties as assigned by management.

About you

• Organised, responsible, and detail-oriented.
• Able to manage multiple responsibilities independently.
• Good communication and coordination skills.
• Comfortable working across HR, Administration, Operations, and Accounts & Finance functions.
• Hands-on, flexible, and cooperative attitude.
• Immediate starters or candidates with a short notice period are preferred.