HR & Admin Executive

Business partner to CSS Group of Companies

• Responsible for full spectrum of payroll management; processing wages, bonus, allowances, overtime, deductions, advance salary, and others.
• Prepare and review monthly payroll and leave reports and other relevant documents accurately.
• Liaise with relevant bodies for monthly statutory submission and related issues.
• Ensure proper documentation of payroll documents and safe keeping of employee personal files.
• Update and maintain employees’ records orderly and correctly in the database and fling system.
• Ensure all the documents and reports are filled in orderly and timely manner.
• Generation of letters such as letter of offer, confirmation, promotion, and acceptance of resignation, transfer, memo and reports related to HR.
• Responsible for recruitment; job posting, shorting listing, interview, background check, issuance of letter of offer.
• Conducts orientation program to new staffs by briefing on HR procedures & policies and employee handbook.
• Administrate Employee Exit process; clearance and conduct exit interviews to identify reasons for employee termination.
• Provide advisory on employment, disciplinary, misconduct and any other HR related issues.
• Analysis to ensure no surplus of positions/resources and required positions are critical to the business needs.
• Assist on Training and Development.

Administration

• Review and renew general & motor insurance policies of the group
• Administrate all security related matters eg Finger Print/Attendance, Alarm System and CCTVs.
• Administrate tenancy and licensing renewal and related issues.
• Assist and coordinate on Company events and activities.
• Administrate and co-ordinate office stationery and printing supply, grocery purchases, etc
• Assist in attending to telephone enquiries.
• Any other duties that may be assigned from superior(s) from time to time.

Job Requirements:

Qualifications & Experience:

• Preferably with relevant academic qualification and working experience or possess a Diploma/Degree in Human Resource or Business Administration.
• Basic knowledge in Malaysia Labour Law.
• Strong analytical and planning skills as well as problem solving with strong HR judgement.
• Fresh-grads are welcome to apply.

Skills:

• Good personality and communication skills.
• Initiative to complete tasks on timely.
• Computer literate and possess knowledge of HR Management software.
• Able to work on tight datelines and with minimum supervision.
• Able to work independent and self-motivated.