HR & Admin Executive

About the Role

We are seeking a detail-oriented and proactive HR & Admin Executive to join our team. In this dual role, you will be responsible for supporting the full spectrum of HR functions and office administration. As we also provide HR outsourcing services to our clients, you will support their HR and administrative needs as well.

What You'll Do

Human Resources (HR) Functions

• Recruitment & Onboarding: Assist in the end-to-end recruitment process. Conduct new hire orientation, prepare onboarding materials, and facilitate the setup of new employee workstations and accounts.
• Employee Records: Maintain and update physical and digital personnel files (P-files) and HR databases, ensuring strict confidentiality and compliance with local labor laws.
• Payroll & Benefits: Assist in processing monthly payroll, managing employee attendance, leave records, and overtime claims. Support the administration of employee benefits (insurance, medical claims, etc.).
• Employee Relations: Act as a point of contact for employee inquiries regarding HR policies, procedures, and benefits. Assist in organizing employee engagement activities and company events.
• Offboarding: Coordinate exit interviews, clearance processes, and the deactivation of company assets and accounts for departing employees.
• Policy & Compliance: Help implement and communicate HR policies and ensure the company adheres to labor regulations.

Administrative (Admin) Functions

• Office Management: Oversee daily office operations, including managing office supplies, equipment maintenance, and liaising with building management and vendors.
• Company Asset Management: Maintain and update the company asset register, including tracking, tagging, and monitoring the issuance, movement, condition, and return of company assets (e.g., laptops, phones, furniture, equipment). Conduct periodic asset audits and reconciliations, and coordinate repairs, maintenance, or disposal as required.
• Documentation: Draft, format, and distribute internal memos, letters, and reports. Maintain a proper filing system for administrative documents.
• Correspondence: Handle incoming and outgoing mail, couriers, and general phone/email inquiries.

HR Outsourcing Support (Client-Facing)

• Client HR & Admin Support: Provide HR and administrative support to outsourcing clients, delivering services in line with agreed scopes, SLAs, and timelines.
• Employee Lifecycle Management: Support onboarding and offboarding processes, employee record-keeping, leave and attendance management.
• Documentation & Compliance: Prepare and maintain client HR documents (e.g., employment contracts, letters, policies) and ensure compliance with local labor regulations.
• Client Liaison: Act as a point of contact for client HR queries, escalate issues as needed, and maintain strong, professional client relationships.

Other Duties & Projects

• Undertake other ad-hoc HR and administrative duties and projects as assigned by management from time to time.

What We're Looking For

Requirements

• Bachelor's degree in Human Resources Management or a related field.
• Minimum of 1 year of proven experience in a combined HR and administrative role.
• Proficiency in Microsoft Office Suite (especially Excel and Word) and familiarity with HRIS (Human Resources Information Systems).
• High level of integrity and discretion when handling confidential information.
• Strong verbal and written communication skills to interact with all tiers of the organization.
• Proactive problem-solving capabilities to resolve workplace issues quickly.

What We Offer

• 13th month bonus.
• Medical benefits.
• Monthly childcare subsidy.
• Birthday leave.
• Employee engagement activities.
• Bi-yearly health screening subsidy.
• Hybrid role.