HR & ADMIN EXECUTIVE

The HR and Admin Executive will be responsible for managing a variety of human resources functions, as well as administrative tasks within the organization. The ideal candidate will play a crucial role in supporting HR activities, fostering a positive workplace culture, and ensuring efficient administrative operations.

Job Highlights

• Work Stability and Security
• Attractive Salary Package
• Career Opportunities
• Annual Increment(if any) + Performance Bonus(if any) + medical benefits

 Key Responsibilities:

 Foreign Workers Management

• Coordinate all aspects of foreign worker management, including new quota applications, bank matters, permit and passport renewals, and FOMEMA requirements.
• Liaise with government authorities such as Immigration and the Labour Office on employment-related matters as needed.
• Register new foreign worker arrivals and update permits in the i-Assist (SOCSO) system.
• Register foreign workers for KWSP and assist with fund withdrawals at the end of contracts.
• Handle income tax registration for newly arrived foreign workers and provide support for their annual tax filing.
• Oversee hostel management and conduct monthly inspections to ensure proper standards.
• Assist in managing contracts, agreements, and other administrative documentation.
• Organize and maintain documents, ensuring compliance with all relevant regulations.

 Disciplinary

• Assist in managing employee disciplinary matters according to company policies and labour regulations.
• Support the investigation of employee misconduct, including gathering information, documenting findings, and coordinating meetings when required
• Prepare and issue disciplinary documents such as warning letters and show cause letters.
• Maintain accurate and confidential records of all disciplinary cases.
• Follow up on disciplinary actions to ensure proper compliance and timelines are met.

Recruitment & Onboarding:

• Assist in the recruitment process by posting job ads, screening resumes, and coordinating interviews.
• Facilitate the onboarding process for new hires, including orientation and documentation.

 HR Administration:

• To assist in PR issuance for HR and Admin.
• To support and contribute to the implementation of ISO14001 and ISO 45001 requirements.
• Serve as a communication link between employees and management, facilitating clear and effective information flow.
• Prepare internal communications, announcements and reports as necessary.
• Provide administrative support to the team

Job Requirements:

• Minimum Education: Diploma/Bachelor Degree in Human Resources/Business Administration or equivalent;
• Minimum 5 years of related working experience;
• Excellent communication skills (speaking, writing and reading); and
• Ability to work as a part of a team