HR & Admin Executive

About the Role

We’re looking for a proactive and detail-oriented HR & Admin Executive to join our team! In this role, you’ll play a key part in supporting both Human Resources functions and day-to-day office operations. If you enjoy working in a dynamic environment and being involved in people and operations, this role is for you.

What You’ll Do

HR Responsibilities

• Support end-to-end recruitment activities, including job postings, interview coordination, and candidate communication
• Coordinate onboarding and offboarding processes to ensure a smooth employee experience
• Liaise with schools and manage internship programs
• Maintain accurate and up-to-date employee records and HR databases
• Monitor attendance, leave, and punctuality records
• Review and process employee claims
• Gather and consolidate employee feedback to support engagement initiatives

Administrative Responsibilities

• Oversee office administration, including managing supplies and pantry needs
• Coordinate and support company events and team activities
• Ensure proper documentation, filing, and record-keeping
• Assist with legal documentation, including patent and trademark matters
• Support patent and trademark application processes
• Support HR and management with various ad hoc projects and tasks, as needed.|

What We’re Looking For

• Diploma with at least 1 year of experience in HR and/or administrative roles
• Basic understanding of HR functions will be an advantage
• Highly organized, detail-oriented, and able to multitask effectively
• Proactive, independent, and eager to learn
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Canva
• Strong communication and interpersonal skills
• Able to work independently and meet deadlines in a fast-paced environment
• Good command of English and Mandarin (to liaise with Mandarin-speaking associates)