HR and Admin Executive

Job Highlights

• Oil and Gas Industry, MNC
• Career Progression Opportunities
• Dynamic and Multi-Cultural Work Environment
• Competitive Remuneration Package

Job Responsibilities

• Manage the full spectrum of Human Resources functions, including recruitment, onboarding, payroll administration, compensation & benefits, training, and employee relations.
• Maintain accurate employee records and ensure timely updates in HR systems, attendance, leave management platforms, and other employee-related databases.
• Manage employee onboarding and offboarding processes, ensuring a smooth employee experience.
• Prepare employment contracts, service agreements, and other HR-related documentation.
• Ensure compliance with labour laws, statutory regulations, and company policies, including the timely submission of stamp duty for signed agreements.
• Process monthly payroll and payroll journals and support payroll budgeting activities.
• Manage employee welfare initiatives, including the administration of employee gifts and recognition programmes.
• Manage employee training and development initiatives, including HRD Corp grant applications, training administration, and liaison with external training providers.
• Liaise with recruitment agencies, service providers, and other external stakeholders on HR-related matters.
• Coordinate with the IT team to ensure employee equipment and system access are properly managed during onboarding and offboarding.
• Review and verify employee salary and benefits information to support annual tax reporting requirements.
• Provide guidance and support to employees on HR-related matters where appropriate.
• Participate in HR and administrative improvement initiatives and projects as assigned.
• Perform any other ad hoc duties and responsibilities as assigned.

Requirements:

• Diploma / Degree in Business & Human Resource or equivalent qualification
• Minimum 5 years of working experience in Human Resource
• Possess in-depth knowledge of statutory requirements (Eg. Employment Act, EPF, SOCSO, EIS, SKBBK, LHDN, HRDC, Income Tax Regulations);
• Excellent communication and interpersonal skills
• Meticulous, analytical, and organized
• Able to commence on short notice will be an added advantage.