HR & Admin Executive

JOB DESCRIPTION ADMIN & HR EXECUTIVE

Company: The Elite Rubber Treads
Location: Gurgaon Sector 47 & Sector 15
Department: HR & Administration
Working Hours: 10:00 AM 7:30 PM (9 hours working + 30-minute break)
Weekly Off: Sunday
Leaves: 1 leave per month
Holiday: As per company policy
Reporting To: Management

Role Overview :

We are looking for a proactive, disciplined and responsible Admin & HR Executive to manage day-to-day HR and administrative activities, employee attendance, factory monitoring, documentation, compliance, reporting and coordination.

The candidate will act as a link between Management, Factory HR & Admin, Accounts, Security and other departments, ensuring that instructions are followed, tasks are completed on time and accurate information is reported to management.

Key Responsibilities

1. HR Operations

• Manage employee records, joining and exit formalities.
• Maintain daily attendance, leave, absenteeism and overtime records.
• Prepare salary and advance data and coordinate with Accounts.
• Assist with ESIC and other applicable statutory compliance.
• Handle employee-related documentation and queries.
• Maintain HR registers, checklists and records.

2. Factory Monitoring & Security

• Monitor CCTV and employee movement regularly.
• Conduct random headcounts and attendance verification.
• Monitor security guards, visitors and material movement.
• Track inward/outward material movement and reconcile with records.
• Identify and immediately report suspicious activities, unauthorized movement, employee idle time or other irregularities.
• Monitor factory activities after working hours through authorized CCTV/mobile systems.

3. Administration

• Manage office and factory administrative activities.
• Maintain physical and digital company records.
• Coordinate with vendors, banks, government offices and other external parties.
• Support tender documentation and official correspondence.
• Draft professional letters, emails and other communications.
• Coordinate with HR, Accounts, Marketing and other departments.

4. MIS, Reporting & Follow-up

• Prepare daily, weekly and monthly MIS reports and dashboards.
• Provide accurate real-time updates to management.
• Maintain daily HR/Admin checklists and task trackers.
• Track pending tasks and ensure timely completion.
• Immediately escalate important issues and deviations to management.

5. SOP & Process Management

• Develop and maintain SOPs, checklists and systems for HR and Administration.
• Ensure employees follow company procedures and policies.
• Identify process gaps and suggest improvements.

6. Coordination & Accountability

• Follow up on management instructions until completion.
• Coordinate between Head Office, Factory, Accounts, HR, Security and other departments.
• Maintain discipline and confidentiality.
• Take ownership of assigned responsibilities without repeated reminders.
• Visit factory/office as required for HR audits, salary distribution, training and compliance checks.
• Perform additional HR/Admin responsibilities as assigned by management.

Key KPIs

Performance will primarily be measured on:

• Accuracy & timely submission of reports
• Attendance and employee-record accuracy
• Timely identification and reporting of irregularities
• Completion of assigned tasks within deadlines
• Follow-up and closure of pending tasks
• CCTV, security and factory monitoring
• HR/Admin documentation and compliance
• Discipline, reliability and ownership
• Real-time communication with management

Qualifications & Experience

• Bachelor's degree is mandatory.
• 2–3 years of relevant experience in HR, Administration, Factory Operations or a similar role.
• Manufacturing/factory experience preferred.
• Minimum 70% academic performance throughout preferred.

Required Skills

• Strong knowledge of HR & Administration.
• Good knowledge of attendance, payroll basics and ESIC.
• Excellent Excel/MS Office skills.
• Good English communication and drafting skills.
• Strong documentation and reporting ability.
• Good CCTV/monitoring and coordination skills.
• Strong follow-up and problem-solving ability.
• High integrity, confidentiality and professionalism.
• Self-driven, proactive and comfortable working independently.