HR & Admin Executive

About the role

This is an Administration role supporting fleet, regulatory, facilities, and general office operations. You will handle administrative and clerical duties, coordinate dispatch jobs, maintain filing systems, and prepare administrative documents. You will also provide support across fleet and regulatory compliance, vehicle monitoring, fuel management, facilities maintenance, utilities, insurance renewals, warehouse assets, telecommunications, and reporting.

Key responsibilities

• Perform general administrative and clerical duties, handle incoming telephone calls and direct them to appropriate personnel
• Assist in coordinating daily dispatch jobs and verifying dispatch claims
• Maintain proper filing systems for documents, records and correspondence
• Prepare letters, memos, forms and other administrative documents as required
• Support company events, meetings, staff activities and internal arrangements
• Assist in coordinating cleaner duties, schedules and wages
• Monitor and record all administration-related expenses
• Assist in the renewal and tracking of company vehicle-related documents and compliance matters, including APAD Permits, JPJ Road Tax, PUSPAKOM Inspection, Vehicle Insurance, PMA, and Vehicle Registration Cards (Geran)
• Assist in monitoring JPJ and Traffic Police summons and follow up on payment arrangements every two (2) weeks
• Support accident reporting, insurance claim documentation and vehicle repair follow-up for company vehicles

About you

• Able to join immediately