HR & Admin Executive

About the role

We are looking for a responsible, organised and detail-oriented HR & Admin Executive to support our daily office administration and HR activities. The successful candidate will work closely with management and various departments to ensure smooth coordination of HR matters, recruitment, employee records, office administration, documentation and compliance requirements.

Key responsibilities

• Assist with the end-to-end recruitment process, including job posting, candidate screening, interview arrangements and follow-up.
• Coordinate interviews and communicate with candidates regarding interview schedules and employment matters.
• Prepare and coordinate Letter of Offer (LOA), employment contracts, addendums and other staff-related documents.
• Assist with new employee onboarding, staff documentation and maintenance of employee personal files.
• Maintain and update employee records, including leave, attendance, medical leave, training and competency records.
• Assist with employee confirmation, transfer, resignation and termination documentation.
• Coordinate staff-related submissions and registrations with relevant authorities, where required.
• Handle daily office administration and operational support.
• Manage incoming and outgoing correspondence, emails, letters, courier and general office matters.
• Maintain proper hardcopy and softcopy filing and document control.

About you

• Diploma / Degree in Human Resources, Business Administration, Management or related field.
• 1–3 years of relevant experience in HR, administration or coordination is preferred.
• Experience in construction, engineering or related industries is an advantage.
• Good working knowledge of Microsoft Office, especially Excel and Word.
• Good written and verbal communication skills.
• Strong organisational, coordination and time-management skills.
• Detail-oriented with good documentation and filing skills.
• Able to work independently and manage multiple tasks effectively.
• Responsible, proactive and able to meet deadlines.
• Fresh graduates with relevant qualifications are welcome to apply.