HR & Admin Executive

Responsibilities:

• Manage end-to-end recruitment activities, including job advertisements, candidate screening, interview coordination, and onboarding.
• Prepare and issue employment-related letters (appointment, confirmation, promotion, disciplinary, etc.) and monitor probation confirmations.
• Provide guidance on employee disciplinary and industrial relations matters; draft warning letters and maintain proper case documentation.
• Coordinate in-house and external training programs with Heads of Department and manage HRD Corp applications, submissions, and claims.
• Compute and process monthly payroll accurately and ensure timely submission of statutory contributions by the 15th of each month.
• Coordinate and support statutory and internal audits.
• Manage renewal and compliance of company licences, permits, insurances, tenancy agreements, Puspakom inspection, oversee office and facility maintenance vendors, and monitoring of company assets.

Requirements:

• Diploma or Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Minimum of 2-3 years of experience in an administrative role, with some exposure to HR functions.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational, communication, and interpersonal skills.
• Self-motivated, detail-oriented, and able to work independently.