HR & ADMIN Executive

About the role

We are looking for an experienced and hands-on HR & Admin Executive to support our Human Resources and administrative functions within a manufacturing environment.

This role focuses on recruitment, employee relations, staff retention, disciplinary matters, HR compliance, foreign worker management and corporate administrative support.

You will work closely with Management and department heads to strengthen HR practices, improve employee stability and support smooth company operations.

Key Responsibilities

Human Resources

• Handle day-to-day HR operations and employee-related matters.
• Manage recruitment including job posting, candidate screening, interview coordination, onboarding and probation follow-up.
• Support manpower planning according to departmental needs.
• Monitor employee turnover, conduct exit interviews and support staff retention initiatives.
• Handle employee grievances, disciplinary matters, warning letters and workplace issues.
• Support Employee Relations (ER) and Industrial Relations (IR) matters.
• Monitor attendance, absenteeism, leave and employee discipline.
• Support performance appraisal and employee confirmation processes.
• Maintain accurate employee records and HR documentation.
• Coordinate payroll-related information and statutory matters including EPF, SOCSO and EIS.
• Ensure compliance with Malaysian employment laws and company policies.
• Assist in reviewing and improving HR policies, SOPs and internal processes.
• Handle foreign worker matters including documentation, permit renewal, accommodation, welfare and agency coordination.
• Prepare HR reports on recruitment, manpower, turnover and attendance.
• Support employee engagement activities and workplace culture initiatives.

Administration

• Support company administrative and Management-related matters.
• Assist in government grant, incentive and subsidy applications, including preparation and submission of supporting documents.
• Coordinate with government agencies, associations and external parties on company applications and administrative matters.
• Follow up on company licenses, permits, registrations, certifications and renewals.
• Prepare and maintain supporting documents for grants, audits, compliance matters and company applications.
• Coordinate with internal departments to collect required information and documentation.
• Maintain proper records of company administrative documents and applications.

Requirements

• Diploma or Degree in Human Resources, Business Administration or related field.
• Minimum 3–5 years of relevant HR experience.
• Experience in manufacturing, FMCG or food manufacturing is preferred.
• Hands-on experience in recruitment, employee relations and disciplinary handling.
• Experience handling foreign workers will be an added advantage.
• Good knowledge of Malaysian Employment Act and relevant labour regulations.
• Familiar with EPF, SOCSO, EIS and payroll-related HR matters.
• Experience in government grant or company application matters will be an advantage.
• Good communication, interpersonal and problem-solving skills.
• Mature, responsible, organized, fair and approachable.
• Able to work independently and handle confidential information professionally.

Why Join Us?

• Opportunity to work closely with Management and department heads.
• Broad exposure across recruitment, employee relations, foreign worker management and HR operations.
• Opportunity to contribute ideas and improve HR processes.
• Hands-on involvement in employee management and workplace improvement.
• Exposure to government grants and corporate administrative matters.
• Opportunity to grow together with a developing manufacturing business.