HR & Admin Executive

Key responsibilities

• Manage daily office administration, including documentation, filing, correspondence, and office supplies, facilities, maintenance, and vendors.
• Handle incoming emails and company phone calls, and follow up with relevant parties when necessary.
• Coordinate meetings, appointments, calendars, travel arrangements, and company events.
• Monitor and maintain stock levels of company T-shirts, stationery, pantry supplies, and other office essentials, ensuring timely replenishment.
• Manage company licenses, contracts, renewals, subscriptions, and other administrative deadlines.
• Follow up on quotations, invoices, payments, and vendor-related matters.
• Ensure all bills are properly submitted and processed on time.
• Ensure office facilities, equipment, and supplies are properly maintained.
• Handle sensitive company information with a high level of confidentiality.
• Assist with attendance, leave, medical certificates, and other employee administration.
• Assist in coordinating employee events, welfare activities, and other HR initiatives.
• Provide administrative support to the HR team in daily HR operations and employee-related matters.
• Assist with employee onboarding and offboarding arrangements, including preparation of documents, access, and equipment coordination.
• Maintain and update employee records and HR-related documentation.
• Perform other administrative and operational duties as assigned.

About you

• Diploma or bachelor's degree in business administration, Management, or a related field.
• 1–2 years of experience in administration, office management, or a similar role.
• Strong organizational and time-management skills with attention to detail.
• Proficient in Mandarin & English. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.