HR & Admin Executive

HR & Admin Executive

Kalaiwani School of Arts – Perumbakkam, Chennai

Job Overview

We are looking for an organized and responsible HR & Admin Executive to manage day-to-day HR activities, staff coordination, attendance, recruitment, and administrative operations at Kalaiwani School of Arts.

Key Responsibilities

HR & Staff Management

• Coordinate with teachers and staff regarding schedules, attendance, leaves, and class requirements.
• Maintain employee/teacher records and attendance.
• Coordinate teacher onboarding and joining formalities.
• Follow up with teachers regarding pending classes, compensation classes, and schedule changes.
• Handle staff queries and coordinate with management for resolutions.
• Monitor staff discipline, punctuality, and adherence to school policies.

Recruitment

• Coordinate recruitment for part-time teachers and trainers.
• Post vacancies on Indeed, social media, and other recruitment platforms.
• Screen resumes and shortlist suitable candidates.
• Coordinate interviews, demo classes, and selection processes.
• Maintain a database of potential teachers/trainers.

Administration

• Manage daily administrative activities of the school.
• Coordinate class schedules between teachers, students, and parents.
• Maintain records related to students, teachers, fees, and classes.
• Follow up on pending tasks and ensure timely completion.
• Assist management with reports, documentation, and daily operational requirements.
• Coordinate communication through WhatsApp and other official channels.

Parent & Student Coordination

• Respond to routine parent/student queries.
• Coordinate class changes, teacher substitutions, make-up classes, and other requirements.
• Ensure important announcements and updates are communicated properly.

Requirements

• Good communication and interpersonal skills.
• Strong coordination and organizational skills.
• Basic knowledge of MS Office / Google Workspace.
• Comfortable handling WhatsApp and online communication.
• Ability to multitask and manage daily follow-ups.
• Prior experience in HR, administration, education, or a similar role is preferred.

Preferred Candidate

• Experience in HR/Admin or school/educational institution administration.
• Ability to coordinate with multiple teachers and locations.
• Responsible, proactive, and detail-oriented.
• Comfortable working in a fast-paced environment.

Job Location: Perumbakkam, Chennai
Employment Type: Full-time - 9.30-6.30pm
Industry: Education / Performing Arts

Job Types: Full-time, Fresher

Pay: ₹15,000.00 - ₹22,000.00 per month

Experience:

• HR: 1 year (Preferred)
• total work: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person