HR & Admin Executive

About the role

We are seeking a detail-oriented and organized HR & Admin Executive to join our team. In this role, you will be the backbone of our daily human resources administration and office operations. Your primary focus will be ensuring seamless clerical workflows, precise asset tracking, and efficient coordination of recruitment and travel logistics. This is an Execution & Support level role reporting directly to the HR Manager offering a fantastic opportunity to grow your career in HR and office operations.

Key responsibilities

• Publish approved job advertisements on recruitment portals.
• Perform initial screening of incoming applications against basic job criteria.
• Schedule and coordinate interview times between shortlisted candidates and hiring managers.
• Order pantry snacks, office stationery, and necessary office supplies to maintain inventory levels.
• Maintain the company asset management registry, meticulously tracking the assignment, location, and condition of company hardware (laptops, monitors, mobile phones, etc.).
• Act as the first point of contact for office repairs and coordinate with maintenance vendors.
• Systematically file incident letters and maintain confidential employee records.
• Keep precise track and logs of verbal warnings and basic employee infractions.
• Serve as the primary owner for travel arrangements by sourcing and comparing flight schedules and hotel rates.
• Compile structured travel options into a neat list for management review and final approval.

About you

• Education: Diploma or Bachelor's Degree in Business Administration, Human Resources, Secretarial Studies, or a related discipline.
• Experience: Minimum of 1 to 3 years of working experience in an administrative or HR support role. Fresh graduates with strong internship experience in HR operations are encouraged to apply.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) is required.
• Excellent verbal and written communication skills in English and Bahasa Malaysia.
• High level of integrity with the ability to handle confidential employee data, sharp attention to detail, and excellent multi-tasking skills.