HR & Admin Executive

About the role

This role supports end-to-end employee lifecycle processes and HR operations, including onboarding, confirmation, transfer, and offboarding. You will administer work pass applications, manage employee benefits and records, coordinate training programmes, and ensure compliance with employment law and regulations.

Key responsibilities

• Support end-to-end employee lifecycle processes, including onboarding, confirmation, transfer, and offboarding
• Support in recruitment process including job posting, candidate screening, interview coordination, and reference checks
• Administer work pass applications, renewals, and cancellations, liaise with MOM, and coordinate dormitory arrangements
• Manage employee benefits, insurance, medical claims and maintain accurate employee records in HRIS
• Maintain employees' attendance and leave records to ensure compliance with company policies and payroll requirements
• Support performance management and appraisal processes
• Assist in grievance handling, disciplinary actions and counselling sessions in accordance with company direction and government regulations
• Coordinate training and development programmes to support business and career growth
• Organise company events and employee engagement activities to promote a positive workplace culture
• Ensure compliance with employment law and regulation by proactively identifying and addressing potential risks

About you

• Diploma or higher in Human Resource Management, Business Administration, or related field
• 2-3 years of relevant experience preferred
• Proficient in Microsoft Office; familiarity with Info-Tech is an advantage
• Meticulous, high level of confidentiality and professionalism
• Digitally adaptable — open to using digital tools, automation, and AI to improve efficiency
• Analytical mindset — able to work with data, identify trends, and translate information into practical insights
• Strong communicator — able to communicate and coordinate effectively across different stakeholders
• Execution-focused — takes ownership, follows through on tasks, and ensures accountability
• Adaptable in dynamic environments — able to work independently and in fast-paced settings
• Team player — strong resilience, works well with others and approaches challenges with a can-do attitude