HR & Admin Executive

About the role

DECCA Furniture SDN BHD is seeking an HR & Admin Executive to join our growing team in Menggatal, Sabah. This is a full-time position that plays a crucial role in supporting our human resources and administrative operations. The HR & Admin Executive will serve as a key point of contact for employee relations, recruitment support, and day-to-day administrative functions. This role is essential to ensuring smooth organisational operations and maintaining a positive workplace culture across the company.

What you'll be doing

• Familiar with payroll systems and experienced in processing monthly payroll.

• Supporting the recruitment process, including advertising vacancies, screening applications, scheduling interviews and conducting preliminary candidate assessments

• Maintaining and updating employee records, personnel files and HR documentation in compliance with relevant regulations

• Processing employee documentation including leave requests, claims and contract updates

• Providing administrative support to the HR department and senior management, including scheduling meetings, organising events and managing correspondence

• Coordinating workplace administration activities such as office supplies, facilities management and maintenance of office systems

• Supporting the development and implementation of HR policies and procedures

• Maintaining HR databases and ensuring accurate record-keeping and data management

• Assisting with staff engagement activities, training coordination and workplace compliance initiatives

• Responding to employee enquiries and providing general HR support and guidance

What we're looking for

• Diploma or Bachelor's degree in Human Resources, Business Administration or a related field

• Proven experience in a human resources or administrative support role, ideally 2-3 years minimum

• Strong knowledge of Sabah Labour Ordinance, regulations and workplace requirements

• Excellent organisational and time management skills with the ability to manage multiple priorities effectively

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and familiarity with HR management systems or databases

• Outstanding communication and interpersonal skills with the ability to interact professionally with employees at all levels

• Strong attention to detail and accuracy in handling confidential information and documentation

• Ability to work independently and collaboratively within a team environment

• Knowledge of recruitment best practices and familiarity with employment contracts is advantageous