HR & Admin Executive

About the role

The HR and Admin Executive is responsible for managing end-to-end recruitment processes, HR operations, employee lifecycle management, training and development coordination, employee relations support, and office administration functions.

Key responsibilities

• Coordinate end-to-end recruitment processes including job posting, interview scheduling, candidate communication, and reference checks
• Prepare employment contracts, offer letters, and onboarding kits
• Ensure completion of new hire documentation including PDPA consent, personal data forms, and conflict of interest declaration
• Conduct HR induction for new hires and ensure smooth onboarding experience
• Maintain and update personnel files and employee records
• Monitor probation periods and prepare confirmation/extension letters
• Coordinate all internal and external training programmes for employees
• Coordinate employee engagement activities align with company
• Administer company uniforms, including issuance, sizing, replacement, and inventory records
• Manage company mobile phone administration, including issuance, collection, asset records, and mobile plan coordination
• Plan, coordinate, and support employee engagement activities, wellness programmes, and company events to promote a positive workplace culture.
• Support payroll preparation by providing verified inputs

About you

• Degree in Human Resources, Business Administration, or related field
• Minimum 2–3 years of working experience in HR and administrative functions
• Strong understanding of Malaysian labour laws and HR best practices
• Proficient in MS Office (Excel, Word, PowerPoint)
• Good communication and interpersonal skills
• Strong sense of confidentiality, integrity, and professionalism
• Able to multitask and work independently with minimal supervision
• Good organisational and time management skills
• Proactive, detail-oriented, and resourceful
• Able to manage sensitive issues with maturity and discretion