HR & Admin Executive

Job Title: HR & Admin Executive

Location: Business Bay, Dubai, UAE
Company: Devotion Contracting LLC
Salary: Up to AED 5,000 per month
Job Type: Full-time
Work Location: In person
Preferred Start Date: Immediate

Job Summary

Devotion Contracting LLC is looking for an experienced, organized, and proactive HR & Admin Executive to join our team. The ideal candidate should have prior experience working in a construction or contracting company and possess a strong understanding of HR and administrative operations in the UAE.

The successful candidate will be responsible for supporting day-to-day HR activities, employee documentation, recruitment coordination, attendance and leave management, and general office administration. Knowledge of UAE labor practices, visa and work permit processes, and construction workforce administration will be highly valued.

A valid UAE Light Vehicle Driving License is preferred.

Key Responsibilities

• Manage day-to-day HR and administrative activities for the company.
• Maintain accurate and up-to-date employee records, files, contracts, and documentation.
• Coordinate recruitment activities, including job postings, CV screening, interview scheduling, and onboarding.
• Handle employee joining formalities, documentation, and induction processes.
• Coordinate visa, work permit, Emirates ID, medical, insurance, and other employee-related documentation.
• Maintain and monitor employee attendance, leave, overtime, and related records.
• Assist in preparing payroll-related information and coordinate with the accounts/payroll team.
• Monitor employee contract renewals, visa expiries, and other important HR deadlines.
• Support employee relations and address routine HR and administrative queries professionally.
• Prepare HR letters, certificates, memos, and other employee-related documents as required.
• Maintain proper filing systems for confidential HR and company documents.
• Coordinate with government authorities, PROs, recruitment agencies, and other external parties when required.
• Support accommodation, transportation, manpower, and other workforce-related administrative requirements.
• Ensure HR and administrative procedures are implemented in accordance with company policies and applicable UAE requirements.
• Manage office supplies, correspondence, and general administrative requirements.
• Assist management with HR reports, employee statistics, and other administrative reports.
• Coordinate with project/site teams regarding manpower requirements, attendance, employee movements, and documentation.
• Maintain confidentiality of employee and company information at all times.
• Perform other HR and administrative duties as assigned by management.

Requirements

• Bachelor's degree or Diploma in Human Resources, Business Administration, or a related field.
• Minimum 2–4 years of relevant HR & Admin experience, preferably within a construction, contracting, engineering, or facilities management company in the UAE.
• Strong knowledge of UAE HR and administrative procedures.
• Experience handling construction/site-based employees and workforce documentation is an advantage.
• Familiarity with UAE visa, work permit, Emirates ID, medical, and employee onboarding processes.
• Good knowledge of MS Office, particularly Excel and Word.
• Strong organizational and record-keeping skills.
• Good written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong follow-up skills and ability to manage multiple tasks and deadlines.
• Proactive, responsible, and detail-oriented with a professional attitude.
• Valid UAE Light Vehicle Driving License is preferred.
• Candidates available to join immediately will be preferred.

What We Offer

• Salary up to AED 5,000 per month, depending on experience and qualifications.
• Full-time employment with a professional and growing contracting company.
• Stable and supportive working environment.
• Opportunities for professional growth and career development.

Pay: Up to AED5,000.00 per month

Work Location: In person