HR & Admin Executive

JOB SUMMARY / POSITION OVERVIEW

We are seeking a detail-oriented, organized, and proactive Admin & HR Executive to join our growing team. In this dual-function role, you will be responsible for overseeing day-to-day office operations while supporting core Human Resources functions, including recruitment, onboarding, employee relations, payroll processing, statutory compliance, office management, documentation, and HR administration.

The role requires a high level of accuracy, confidentiality, organisational skills and the ability to ensure that HR and administrative processes are carried out efficiently in accordance with company policies and applicable Malaysian laws and regulations.

JOB REQUIREMENTS

• Diploma or Bachelor's Degree in Human Resources, Business Administration or a related field.
• Minimum 2–3 years of relevant HR and administrative experience.
• Familiarity with UBS Payroll V9, Malaysian employment laws and statutory contributions.
• Proficient in Microsoft Word, Excel and Power Point.
• Good communication skills in Bahasa Malaysia and English.
• Organised, responsible, detail-oriented and able to maintain confidentiality.
• Able to work independently and manage multiple tasks.
• Willing to work in Cyberjaya and handle both HR and administrative duties.

JOB RESPONSIBILITIES

1. Human Resources

• Manage recruitment, interviews, onboarding and employee exit processes.
• Prepare employment letters, contracts, HR documents and maintain employee records.
• Monitor attendance, overtime, leave, probation and employee performance.
• Handle employee enquiries, disciplinary matters and staff welfare.
• Identify suitable training programmes and coordinate employee training.

2. Payroll & Statutory Compliance

• Process monthly payroll using UBS Payroll V9.
• Calculate salary, overtime, allowances and deductions.
• Manage EPF, SOCSO, EIS, PCB and annual payroll reporting, including EA Forms and Form E.
• Have experience more about PCB/TAX.

3. Administration & Office Management

• Manage daily office operations, supplies, maintenance and facilities.
• Coordinate purchasing, quotations, vendors and company asset records.
• Manage company vehicle documentation, insurance and servicing, where applicable.
• Prepare official letters, memos, notices, reports and maintain proper filing.

4. Employee Engagement & Company Activities

• Organise company events, team building, staff gatherings and festive celebrations.
• Coordinate event arrangements, vendors, sponsorships and budgets.
• Prepare internal announcements and employee welfare communications.

5. Compliance & Management Support

• Liaise with government agencies, statutory bodies, vendors and building management.
• Assist with employee SOCSO accident claims, audits and statutory documentation.
• Prepare HR and administrative reports and support management in improving internal processes.
• Perform other relevant duties assigned by management.

Benefits

• EPF / SOCSO / HRDF contribution.
• Annual Leave, Medical and Hospitalization Leave upon confirmation.
• Up to sixteen (16) days of Public Holidays.
• Medical claimable.
• Travelling (if needed)

Pay: RM2,200.00 - RM2,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Parental leave

Work Location: In person