HR & Admin Executive

Shera International Group is a diversified Bangladeshi conglomerate spanning EdTech, study abroad services, immigration consultancy, digital marketing, BPO, and media, including The Fame, our fashion and lifestyle magazine. Several of our operations run beyond standard hours. We are seeking HR & Admin Executives for both day and night shifts, with a primary focus on talent acquisition and administrative purchasing, while keeping HR and office administration running smoothly around the clock.

The Role & Scope

This position reports to the Head of HR & Administration. You will run recruitment for group entities, process purchase requests and vendor follow-ups, and support attendance, records, security, and facilities for your shift. The shift (day or night) is assigned at hiring, and a clear handover log between the day and night HR and Admin teams is essential.

Core Responsibilities

Talent Acquisition (Primary Focus)

• Job Posting & Sourcing: Draft and post JDs on LinkedIn, Facebook, job portals, and referral channels, and source candidates proactively, including for instructor and specialist roles.
• CV Screening & Shortlisting: Screen applications against role criteria, maintain candidate trackers, and shortlist qualified candidates.
• Interview Coordination: Schedule interviews, coordinate with hiring managers and candidates (including candidates abroad across time zones), and collect structured interview feedback.
• Assessments & Reference Checks: Arrange tests, tasks, and reference or document verification before offers.
• Offer & Onboarding: Prepare offer and appointment letters, collect joining documents, issue ID cards, and support induction and orientation.
• Internship Hiring: Support SheraGen internship cohorts, from application intake to placement and certification.
• Recruitment Reporting: Track open positions, time-to-hire, source effectiveness, and pipeline status, and report weekly.

Administrative Purchase & Procurement

• Purchase Requisitions: Receive, verify, and process purchase requests against approved budgets.
• Vendor Management: Collect quotations, compare prices and quality, negotiate terms, and maintain vendor records.
• Purchase Orders & Approvals: Prepare comparative statements and purchase orders, and follow the approval chain under purchase SOPs.
• Delivery & Payment Follow-Up: Confirm delivery and quality, coordinate bills with Accounts, and resolve vendor issues.
• Inventory & Assets: Maintain stock registers and asset records, and track issuance, returns, and condition.
• Cost Control: Monitor purchase spending and flag savings or overruns.

HR Operations

• Attendance & Shift Compliance: Track attendance, late arrivals, leave, and shift compliance, and submit daily reports.
• Employee Support: Handle employee queries and basic grievances, and escalate when needed.
• Discipline & Policy: Support enforcement of HR policies, code of conduct, and office rules.
• Employee Records: Keep employee files and HR databases accurate and current.

Office Administration

• Facilities & Security: Oversee office security, cleanliness, utilities, pantry, and maintenance during your shift.
• Staff Coordination: Coordinate with guards, cleaners, and support staff, and ensure safety and transport arrangements for night-shift employees.
• Incident Handling: Respond to emergencies, safety issues, and policy breaches, and report to management immediately.
• Documentation: Maintain registers, incident logs, and correspondence.

Handover & Reporting

• Shift Handover: Maintain a clear daily handover log between day and night HR and Admin team members.
• Daily Reports: Submit daily summaries of recruitment activity, purchases, attendance, and open issues.
• Monthly Reports: Report on hiring, procurement spend, vendor performance, and admin issues.

Minimum Qualifications

• Education: Bachelor’s degree in HRM, Business Administration, or a related field.
• Experience: 1-4 years in HR, recruitment, administration, or procurement (multi-entity, BPO, or shift-based environment preferred).
• Hands-on experience in end-to-end recruitment, including sourcing, screening, and interview coordination.
• Working knowledge of purchase processes: requisition, quotation, comparative statement, PO, and vendor follow-up.
• Basic understanding of the Bangladesh Labour Act and HR practices.
• Good communication and negotiation skills in Bangla and English.
• Proficiency in MS Office, Google Workspace, and Excel or Google Sheets.
• Integrity, attention to detail, and ability to work independently with minimal supervision.
• Willing to work the assigned shift (day or night) regularly.

Preferred Qualifications

• Experience recruiting for tech, EdTech, sales, or creative roles
• Experience with ATS, HRIS, or attendance tools
• Experience with vendor negotiation and cost control
• Familiarity with LinkedIn Recruiter, Bdjobs, and social hiring
• Familiarity with AI tools for CV screening and JD drafting
• Experience in BPO, call center, or 24/7 operations

Key Performance Indicators (KPIs)

• Time-to-hire and quality of hire
• Number of positions closed against plan
• Candidate pipeline quality and interview-to-offer ratio
• Purchase turnaround time and PO accuracy
• Accuracy of inventory, asset, and HR records
• Shift policy compliance and zero unreported incidents
• Smooth shift handover and timely daily reports

Compensation Structure

• Base Salary: 20,000- 35,000 (Based on experience)
• Benefits: Festival bonus, professional development support, and growth into HR Officer, Senior TA Executive, or Procurement Lead roles

Required Working Conditions

• Location: Dhaka-based, on-site
• Day Shift: 10 AM-6 PM, Saturday-Thursday
• Night Shift: 10 PM-7 AM, Monday-Friday, with night-shift allowance
• Shift Assignment: Fixed at hiring, with rotation only if operations require it
• Reporting: Head of HR & Administration, with daily shift reports and weekly recruitment and purchase reviews

Why Join Shera International Group

• Recruit for a growing multi-industry group across EdTech, media, immigration, and BPO
• Own both people hiring and purchasing, a rare dual skill set
• Choice of day or night shift, with a night-shift allowance
• Real responsibility and direct access to department heads
• Clear path to senior HR, TA, or Procurement roles

Equal Opportunity Employer

Shera International Group is an Equal Opportunity Employer committed to building a diverse and inclusive team. We do not discriminate based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other legally protected characteristic. We welcome applications from all qualified candidates and provide reasonable accommodations throughout the hiring and employment process.