HR & Admin Executive

About the Role

We are looking for a proactive and people-oriented HR & Admin Executive to join our team!

In this role, you will be responsible for supporting day-to-day HR operations, strengthening employee relations, and ensuring smooth office administration.

We believe a great workplace is built on strong relationships, open communication, and a positive working environment. If you enjoy working with people, are well-organised, and can balance HR responsibilities with operational efficiency, we'd love to hear from you!

Key Responsibilities

HR Operations & Administration

• Manage employee lifecycle processes, including onboarding, probation confirmation, and offboarding.
• Coordinate with Singapore HQ on HR matters, policies, and operational alignment.
• Support performance appraisals, employee feedback, training coordination, and internal HR communications.
• Implement HR policies and procedures in compliance with Malaysian employment laws and regulations.
• Assist with payroll preparation, attendance tracking, and HR system updates.
• Assist with attendance tracking, and HR system updates.
• Maintain accurate and confidential employee records and HR documentation.
• Administer employee leave, benefits, and insurance matters.

Employee Relations & Engagement

• Serve as the main point of contact for employee enquiries, concerns, and HR-related matters.
• Support employee relations matters and workplace conflict resolution professionally and confidentially.
• Plan and coordinate employee engagement activities to promote a positive and inclusive workplace culture.
• Foster effective communication and strong working relationships between employees and management.

Office Administration

• Oversee daily office operations, including office maintenance, supplies, and pantry management.
• Coordinate with external vendors and service providers for office-related requirements.
• Arrange business travel, accommodation, and other administrative matters when required.
• Coordinate IT-related requests and troubleshooting with the relevant service providers.
• Ensure a well-organised, efficient, and comfortable office environment.

Requirements

• Diploma or Degree in Human Resources, Business Administration, or a related discipline.

• Minimum 2–3 years of relevant HR experience, preferably with exposure to generalist HR functions and office administration.

• Good understanding of the Malaysian Employment Act 1955 and local employment regulations.

• Strong interpersonal and communication skills, with the ability to engage employees at all levels.

• Approachable, empathetic, professional, and able to handle confidential matters with discretion.

• Well-organised, detail-oriented, and capable of managing multiple priorities.

• Experience in payroll processing and HR management systems will be an added advantage.

• Must be able to work independently, take full ownership of HR and administrative responsibilities, and manage daily operations with minimal supervision.

What We're Looking For

Someone who is more than just an HR administrator — a dependable team player who genuinely enjoys working with people, takes initiative, and contributes to building a positive workplace culture.

If you're passionate about people and enjoy making a difference in the workplace, we'd love to have you on our team. Apply now!