HR & Admin Executive

About the role

You will manage day-to-day HR and administrative functions for our outlets and head office team. From recruitment and onboarding to payroll support and compliance, you'll be the person who keeps our people and processes in order. This role is based in Puchong, with occasional visits to outlets as needed.

Key responsibilities

• Manage the full recruitment cycle: job postings, screening, interview scheduling, and onboarding of new crew and managers
• Maintain accurate employee records, contracts, and personnel files
• Prepare monthly attendance, leave records, and payroll inputs for processing
• Handle statutory submissions (EPF, SOCSO, EIS, PCB) accurately and on time
• Coordinate crew training, orientation, and performance review schedules
• Support employee relations, uphold company policies, and promote a positive workplace culture
• Help develop and improve HR policies, SOPs, and staff handbooks
• Handle general office administration, including documentation, filing, and correspondence
• Manage company licences, permits, insurance renewals, and vendor/supplier records
• Coordinate purchasing of office and outlet supplies

About you

• Diploma or Bachelor's degree in Human Resource Management, Business Administration, or a related field
• Minimum 2 years of experience in HR and/or admin; experience in retail, F&B, hospitality, or multi-outlet operations is an advantage
• Working knowledge of Malaysian labour laws and statutory contributions (EPF, SOCSO, EIS, PCB)
• Proficient in Microsoft Office / Google Workspace; experience with payroll or HR software is a plus
• Detail-oriented, trustworthy, and able to handle confidential information
• Able to manage multiple tasks and meet deadlines
• Willing to work occasional weekends or public holidays when required

About us

Popoland creates exciting play and learning experiences for children and families. Our venues combine children's indoor playgrounds with immersive LED experiences, and we're growing across the Klang Valley.

Benefits

• EPF, SOCSO, EIS, and other benefits
• Opportunity to build and shape HR systems in a growing company
• Training and clear career growth
• A fun, creative, and supportive workplace