HR & Admin Executive

Key Responsibilities:Talent Acquisition & Onboarding

• Post job ads, screen resumes, and arrange interviews.
• Conduct online/physical interviews and coordinate new hire onboarding.
• Prepare offer letters, employee files, and manage orientation & probation reviews. Conduct exit interviews and manage offboarding process.

Employee Relations & Performance

• Draft HR letters (confirmation, warning, disciplinary etc.) and assist with performance reviews.
• Act as a point of contact for employee inquiries and concerns, providing guidance and support.

Payroll & HR Operations

• Check attendance, OT, leave, and claim submissions via HRMS system.
• Prepare monthly payroll calculation and ensure statutory compliance (EPF, SOCSO, EIS).
• Maintain employee records, policies, and HR documents.
• Assist in policy drafting and HR documentation management.
• Support performance appraisal, KPI reviews and HR policy implementation.

Employee Engagement & Learning & Development

• Organize team bonding activities and internal engagement programs.
• Coordinate company and employer branding initiatives.
• Liaise with training providers, handle HRDC submissions, and manage learning sessions.

Compliance, OHSA & ESG

• Support compliance with Malaysian employment requirements and Occupational Safety & Health (OHSA/OSHA) practices.
• Assist in implementing and maintaining ESG initiatives, policies and documentation across the Group.
• Identify gaps in existing practices and help establish more structured, consistent and compliant processes.
• Work with different departments to promote better HR, workplace and governance practices.

Office Administration & Wellbeing

• Oversee office supplies, pantry stock, and general office maintenance.
• Support office rebranding and employee wellbeing initiatives.

Requirements

• Min. requirement Diploma Human Resources Management or a related field.

• 2 years of experience in HR or admin functions.

• Required Languages: English, Bahasa Malaysia and/or Mandarin.
• Proficient in Microsoft Office and HRMS systems
• Excellent communication, coordination, and interpersonal skills.
• Positive attitude, resourceful, and able to work independently.

Pay: RM2,500.00 - RM3,000.00 per month

Benefits:

• Additional leave
• Free parking

Work Location: In person