HR & Admin Executive (Payroll & Administration)

About the role

This role involves processing monthly payroll accurately and in accordance with company policies and statutory requirements, managing payroll data, calculating performance-related payments and ensuring compliance with applicable regulations.

Key responsibilities

• Process monthly payroll accurately and in accordance with company policies and statutory requirements
• Process payroll data including new hires, resignations, allowances, deductions, leave, overtime, commissions and other payments
• Calculate and process sales commissions, incentives, KPI-based bonuses and other performance-related payments accurately
• Prepare and reconcile payroll reports, including variance checks and payroll summaries
• Ensure accurate calculation of statutory deductions, including EPF, SOCSO, EIS and PCB
• Maintain accurate and up-to-date payroll records and resolve payroll discrepancies promptly
• Process salaries, bonuses, allowances and other employee payments within the required timelines
• Assist with employee benefits, deductions, taxation and other payroll-related matters
• Prepare and submit payroll reports and supporting documents to the HR Manager for verification and approval
• Keep updated on changes in payroll regulations, statutory requirements and employment legislation

About you

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related field
• Minimum 3–5 years of relevant experience in HR, payroll and administration
• Good knowledge of Malaysian Employment Act, labour laws, and HR practices
• Experience in payroll processing, recruitment, employee relation, and general administration
• Strong organizational and time-management skills with excellent attention to detail
• Good communication and interpersonal skills
• Able to handle confidential information professionally and discreetly
• Able to work independently with minimal supervision and as part of a team
• Proactive, responsible, and willing to handle a broad range of payroll-related responsibilities