HR & Admin Executive 人力资源与行政 (Urgent Hiring)

Key Responsibilities

Recruitment (Primary Responsibility)

• Handle full-cycle recruitment for all levels: sourcing, screening, shortlisting, coordinating interviews, and conducting initial assessments.

• Draft and post job advertisements across platforms and internal channels.

• Conduct reference checks and employment verification.

• Liaise with hiring managers to understand staffing requirements, job scopes, and timelines.

• Prepare recruitment reports: hiring status, pipeline progress, and monthly recruitment updates.

• Coordinate offer management including preparing offer letters, employment contracts, and onboarding schedules.

• Ensure recruitment and hiring practices comply with Employment Act 1955, company SOPs, and HR best practices.

• Prepare employee files, collect documents, and manage the employee onboarding checklist.

• Support new hire orientation and ensure smooth integration into the team.

General HR Operations

• Update and manage attendance, leave records, and staff movements.
• Prepare HR letters (confirmation, warning, memo, etc.) when required.
• Provide support in employee engagement activities and HR communications.

Administration

• Oversee daily office administration including supplies, maintenance coordination, and vendor arrangements.
• Manage office assets, inventory tracking, and filing systems.
• Prepare basic administrative reports for management review.
• Perform any other ad-hoc HR and administrative duties as assigned.

Job Requirements

• Minimum 1 year of experience in recruitment and HR administration.
• Strong experience in sourcing candidates and coordinating interviews.
• Mandarin speaking is required to communicate with candidates and staff.
• Good communication, interpersonal, and organisational skills.
• Able to work independently with minimal supervision.
• High level of confidentiality, professionalism, and attention to detail.