HR & Admin Executive (With Accounts Support)

1. Human Resource & Foreign Worker Administration

• Provide support in recruitment activities, including coordination and onboarding
• Maintain accurate employee records, contracts, and HR documentation
• Support payroll, leave administration, and attendance tracking
• Administer foreign worker matters, including work permit applications, renewals, cancellations, quota and levy monitoring
• Liaise with the Ministry of Manpower (MOM) and ensure compliance with all applicable employment and foreign worker regulations

2. Administrative Duties

• Support daily administrative operations and office coordination
• Maintain proper filing systems, records, and documentation
• Assist with procurement, vendor coordination, and general office matters
• Prepare reports, correspondence, and internal documentation
• Coordinate with outlets and stakeholders to ensure operational alignment

3. Accounts & Inventory Support

• Perform basic bookkeeping duties, including data entry for invoices and expenses
• Support accounts payable and receivable functions
• Prepare and organise financial documents for reporting and audit purposes
• Assist in monitoring stock levels and maintaining inventory records
• Support stock ordering, reconciliation, and periodic stock takes
• Flag discrepancies and assist in inventory tracking and reporting
• Liaise with external accountants, suppliers, and relevant parties as required

4. General

• Perform any other duties as may be assigned by the Company from time to time
• Exercise due care, accuracy, and confidentiality in all assigned tasks

Requirements

• Diploma or Degree in HR, Business Administration, Accounting, or related field
• Minimum 1–3 years of relevant experience
• Familiar with Singapore foreign worker regulations (Work Permit, quota, levy, etc.)
• Basic accounting or bookkeeping knowledge
• Proficient in Microsoft Office (especially Excel), and Google Drive
• Organised, detail-oriented, and able to multitask

Preferred

• Experience in retail, beauty, or multi-outlet environment
• Experience handling work permits and MOM submissions
• Familiar with accounting software (e.g. QuickBooks) and HR software (e.g. InfoTech)
• Bilingual in English and Mandarin to liaise with Chinese-speaking customers and team members.

Work Schedule

• Monday to Friday: 9:00 AM – 6:00 PM
• Saturday: Half-day (e.g. 9:00 AM – 1:00 PM)