HR & Admin - IMT Manesar

About the Role

We are looking for a proactive, organised and execution-oriented HR & Administration Executive who will work closely with the Director and handle HR, administration and business coordination across the organisation.

The role will also act as a key coordination point for the Director, ensuring that tasks, follow-ups and ad-hoc requirements assigned by the Director are completed on time.

Key Responsibilities

HR Management

• Manage recruitment, interview coordination and joining formalities.
• Maintain employee records, attendance, leave and HR documentation.
• Coordinate payroll inputs and employee-related matters with Accounts.
• Handle employee queries and day-to-day HR requirements.
• Coordinate employee onboarding and exit formalities.

Administration

• Manage day-to-day office and administrative requirements.
• Coordinate vendors, repairs, maintenance, housekeeping, security and other support services.
• Handle office/plant supplies, temporary manpower and other ad-hoc requirements.
• Obtain quotations, negotiate with vendors and coordinate routine purchases.
• Coordinate travel, logistics, meetings and other administrative requirements.

Directors Office & Business Coordination

• Follow up with employees and departments on tasks assigned by the Director.
• Collect reports, documents, information and updates required by the Director.
• Maintain a tracker of pending tasks and ensure timely closure.
• Coordinate between departments and follow up until work is completed.
• Prepare MIS reports, presentations and management summaries as required.
• Handle temporary and ad-hoc business requirements across the organisation.
• Escalate delays or important issues to the Director.

Candidate Profile

• 2–5 years of experience in HR, Administration, Executive Assistance, Operations Coordination or a similar role.
• Strong communication and follow-up skills.
• Good knowledge of HR processes and documentation.
• Good MS Excel, PowerPoint and Google Workspace skills.
• Proactive and comfortable taking ownership of tasks.
• Good vendor coordination and negotiation skills.
• Ability to manage multiple responsibilities with minimal supervision.
• Mature, trustworthy and capable of handling confidential information.
• Comfortable communicating with employees, vendors and external stakeholders.