HR & Admin Manager

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Key Responsibilities

1. Human Resources Leadership/Assistant

• Provide strategic HR support to management while ensuring full confidentiality and security of employee and organizational data.
• Oversee end-to-end recruitment activities including job design, workforce planning, job posting, candidate selection, and interview coordination.
• Lead onboarding and offboarding processes, ensuring seamless integration of new hires and smooth exits in compliance with company policy.
• Maintain and govern the integrity of employee records and HR databases (personal files, leave, attendance), ensuring accuracy and compliance with statutory requirements.
• Manage staff insurance programs, medical claims, and related benefit administration to ensure timely and accurate processing.
• Design, implement, and monitor training and development initiatives including HRDCorp (HRDF) matters; evaluate effectiveness and align with organizational competency needs.
• Advise management on HR policies, procedures, and best practices to strengthen compliance and employee engagement.

2. Administrative & Office Management

• Oversee administrative functions including filing systems, document control, and compliance with audit standards.
• Manage procurement and inventory of office supplies, equipment, and ensure cost-effective vendor engagement.
• Coordinate and approve travel arrangements, accommodation, and logistics for staff and management.
• Lead planning and execution of company events, engagement programs, and staff welfare activities to foster a positive workplace culture.
• Ensure efficient office operations and upkeep, liaising with external vendors and service providers for smooth daily operations.
• Take ownership of ad hoc projects and assignments from management, driving completion with minimal supervision.

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Key Skills & Competencies

• Strong written and verbal communication with ability to engage effectively across all levels of the organization.
• Proven organizational, leadership, and time-management skills with ability to set priorities and manage competing demands.
• High attention to detail, with sound judgment in handling sensitive and confidential matters.
• Proficient in Microsoft Office Suite and HRIS systems.
• Strong problem-solving skills with the ability to work independently and provide recommendations to management.
• Approachable, professional, and people-oriented with excellent interpersonal skills.
• Knowledge of Malaysian employment law and HR compliance requirements.
• A candidate who is available to join immediately or at short notice will be given an added advantage.