HR & Admin Manager

Job Responsibilities:

1.      Human Resources Management:

• Assist in developing and implementing HR policies, procedures, and best practices in compliance with labor laws and regulations.
• Oversee recruitment processes, including job postings, screening, interviewing, and onboarding of new employees.
• Manage employee relations, including addressing grievances, conflict resolution, and disciplinary actions.
• Coordinate performance management processes, including appraisals, training, and development programs.
• Ensure accurate maintenance of employee records, payroll processing, and statutory contributions (e.g., EPF, SOCSO, EIS).

2.      Administrative Management:

• Oversee the day-to-day administrative functions, including office maintenance, facility management, and procurement of office supplies.
• Ensure smooth operation of administrative systems, including IT support coordination and document management.
• Monitor compliance with health, safety, and environmental standards in the workplace.

3.      Training and Development:

• Identify training needs and coordinate training programs to enhance employee skills and performance.
• Manage training records and ensure alignment with company and regulatory requirements.

4.      Compliance and Reporting:

• Ensure compliance with employment laws, occupational safety standards, and food industry-specific regulations.
• Prepare and submit required HR and admin reports to management and regulatory authorities.

5.      Employee Engagement:

• Plan and execute employee engagement activities to foster a positive workplace culture.
• Manage communication channels to ensure transparency and alignment with organizational goals.

6.      Other Supports:

• Provide support in strategic planning, policy review, and decision-making processes.
• Assist in budget preparation and monitoring for HR and administrative expenses.

7.      Project and Change Management:

• Assist in managing HR and administrative projects, such as system upgrades or organizational changes.
• Drive continuous improvement initiatives to optimize HR and administrative processes.

Qualifications and Requirements:

Education:

o   Bachelor’s degree in Human Resources, Business Administration, or a related field.

Experience:

o   Minimum 10-15 years of experience in HR and administration, with at least 5-10 years in a supervisory role.

o   Experience in the food manufacturing industry is an advantage.

Skills:

o   Strong knowledge of labor laws, industrial relations, and HR best practices.

o   Proficiency in HR software (e.g., payroll systems, HRIS) and Microsoft Office Suite.