HR and Admin Manager

HR & Admin Manager

Reports To: General Manager - Malaysia Service Center (MSC)

Location: Petaling Jaya, Selangor

About The Company

Founded in 1988, the Medicom Group is one of the world’s leading manufacturers and distributors of high-quality, single-use and preventive infection control products for the medical, dental, government and industrial markets, laboratories and research centers, the animal health, and health and wellness communities, and the retail trade. Based in Montreal, Canada, Medicom has operations in 50 countries, has 10 fully controlled manufacturing plants in North America, Europe, and Asia, and sales in over 95 countries worldwide.

Medicom is committed to making the world a safer and healthier place by using carefully selected materials, cutting-edge technology, and continuous innovation to provide protection that healthcare professionals can count on. Today, with over 35 years of scientific expertise, manufacturing facilities in Nort America, Europe and Asia, and a global network of suppliers, Medicom offers a wide range of personal protective equipment (PPE), infection control solutions and patient care products used by millions of professionals around the world every day.

The Role

We are seeking an experienced and organized HR and Admin Manager to take on a key role in our office located in Petaling Jaya. The HR and Admin Manager will be responsible for managing the full spectrum of Human Resources and Administrative functions for the local business while also supporting regional shared service operations.

This role ensures the effective delivery of HR and administrative services, compliance with employment laws, company policies, and regulatory requirements, and the implementation of best practices that support organisational goals. Working in a fast-paced and multicultural environment, the role fosters a positive workplace culture, enhances employee engagement, and drives operational excellence through efficient people and administrative management.

Responsibilities:

Human Resources

• Manage the full spectrum of Human Resources functions, including recruitment, staffing, performance monitoring, compensation and benefits, payroll, training, employee engagement initiatives, employee relations and workplace related matters.
• Develop, implement, review and maintain HR policies and procedures to ensure compliance with regulations, company policies, and support company objectives.
• Manage recruitment and hiring process.
• Prepare, administer and update records of administrative work such as preparation of employment contract, probation confirmations, transfers, promotions, disciplinary matters, resignations and exit management.
• Handle full set of payroll administration including timely payroll processing, salary payments and statutory submissions.
• Prepare HR reports and management information to support business decision.
• Liaise with government bodies including KWSP, PERKESO, LHDN, HRD Corp.
• Maintain accurate and confidential employee records, and personnel documentation.
• Manage HR and admin related budgets and expenditures within approved limits.
• Ad-hoc tasks assigned by the Management.

Administration

• Handle day-to-day office administrative operations of office to ensure safe, efficient and well maintain working environment.
• Manage office facilities and equipment to ensure timely maintenance, servicing, and repairs to support business operations.
• Coordinate with external vendors, contractors, service providers, landlords, and government authorities on administrative matters.
• Communicate with external vendors and service providers to obtain quotations, compare pricing, and arrange services or purchases.
• Monitor and control administrative expenses and procurement activities to ensure cost effective operations and adherence to approved budgets.
• Monitor stock levels and replenish supplies as needed. Ensure adequate supplies are available for daily operations.
• Manage service contracts, insurance policies, and other administrative documentation to ensure validity and compliance.
• Coordinate workplace health, safety, and environmental requirements, including maintenance of safety equipment and pest control services for the office and warehouse.
• Maintain the accurate administrative records and documentation.
• Assist Management with ad-hoc projects and other administrative duties as assigned.

Requirements:

Education & Qualifications

• Bachelor’s degree in Human Resources Management, Business Administration, Management, or related field.
• Minimum 8-10 years of progressive HR and administrative functions.
• Hands-on experience managing the full spectrum of HR functions.
• Experience working in a Shared Service Centre (SSC), regional support, or multinational corporation environment is highly preferred.
• Well versed with Malaysia Employment Act and HR best practices.
• Proficient and trustworthy in handling confidential and sensitive information.
• Experience with payroll systems.
• Ability to work independently with minimal supervision.
• Fluent in English, and Mandarin/Cantonese. Fluency in Mandarin/Cantonese is essential as the role requires direct communication with Mandarin/Cantonese-speaking clients and stakeholders to ensure effective and accurate business communication.

Skills and Competencies

• Strong analytical and problem-solving capabilities.
• Excellent organizational skills.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities and work effectively under pressure.
• Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
• High attention to detail with strong commitment to quality, accuracy, and compliance.

Does this sound like you? If you are ready to take the next step in your career and meet all the relevant criteria, we would love to hear from you!

Please submit your resume clearly detailing.