HR & Admin Manager

Role Overview:

The Human Resources and Admin Head is responsible for the administration of HR services to employees, the implementation of the HR policies in the organization in compliance with the company and government rules and regulations and managing the day- to-day administrative matters.

Responsibilities:

Recruitment

• Responsible for providing the organization’s manpower requirements through prompt and timely recruitment of required candidates for the job openings
• Ensure that the company always a ready pool of candidates for its sales and distribution requirements
• Ensure that the manpower movements are aligned to the annual financial budget

Compensation and Benefits

• Manage the timely and accurate compensation and benefits administration of employees
• Supervise the administration of timekeeping, attendance monitoring, payroll and claims preparation of employees
• Ensure that company is in compliance with the administration of government mandated benefits

Training and Development

• Prepare the annual Training Plan and oversee its implementation as per allocated budget
• Ensure that all new employees undergo the New Employee Induction Program
• Liaise with external Consultants, as may be necessary
• Recommend appropriate training programs especially for critical and specialized or technical positions to ensure that employees’ competency is continually enhanced for better job performance

Performance Management

• Handle the conduct of the semi-annual & annual performance appraisal in preparation for the annual merit review of employees
• Ensure that all employees are properly oriented with the performance appraisal form and process

Data and Records Management

• Ensure that the employees’ database is regularly updated and accurate
• Implement controls so that confidentiality of employee records are ensured
• Ensure that all employee records are properly approved and documented from hiring to separation

Employee Relations

• Administer the Code of Discipline as necessary in compliance with Labour Laws
• Ensure that all supervisors and managers are equipped with the necessary skills required in managing their direct reports’ job performance and work conduct
• Implements the Company’s employee activities such as summer outing, Christmas Party and related events

Events Management

• Plan, execute Company events per schedule. Halloween party, Annual Party, Blood Letting Activity, Outreach Activity. Monthly Mass.

Administrative Functions

• Supervise the direct reports and ensure that they are compliant with the company policies.
• Provide appropriate and prompt resolution to the daily administrative concerns at the office. Organization, Security and Cleanliness.
• Ensure that company visitors are properly welcomed and promptly attended to
• Secure the Fire Safety Inspection certificate.
• Facilitates Visa application of employees.
• Establish and maintain harmonious relationship with Barangay.

The Human Resources and Administrative Manager may also perform other assigned tasks that may be required by Management related to the job position.

Qualifications

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field.
• At least 5 years of HR experience, with strong exposure to labor relations, employee relations, and recruitment.
• Strong background in labor relations and Philippine labor laws.
• Proven experience in end-to-end recruitment and talent acquisition.
• Experience managing employee relations, disciplinary processes, and workplace investigations.
• Experience coordinating with manpower agencies or managing outsourced employees is an advantage.
• Excellent communication, interpersonal, negotiation, and conflict resolution skills.
• Strong organizational and leadership abilities.