HR and Admin Manager

HR & Admin Manager

A. Human Resource Functions

1. Human Resources Management

• Develop and implement HR policies, procedures, and guidelines in line with business requirements.

• Provide HR advice and support to management and employees.

• Manage the full employee lifecycle from recruitment and onboarding to resignation and offboarding.

• Maintain accurate and confidential employee records.

• Prepare HR reports, manpower reports, and management updates.

2. Recruitment & Manpower Planning

• Manage the full recruitment process, including manpower planning, job posting, sourcing, interviewing, selection, and onboarding.

• Work closely with department heads and Managers to identify manpower requirements.

• Monitor vacancies, recruitment progress, turnover, and manpower costs.

• Develop effective recruitment channels and talent pipelines.

3. Employee Relations & Industrial Relations

• Handle employee grievances, disciplinary matters, misconduct cases, and workplace conflicts.

• Manage show-cause letters, warning letters, performance issues, probation extensions, transfers, and termination processes.

• Conduct investigations and maintain proper documentation for employee relations cases.

• Provide guidance to management on employee relations matters and applicable employment practices.

• Promote a professional, respectful, and positive working environment.

4. Performance Management

• Manage the company's performance appraisal and KPI processes.

• Support managers in setting clear performance expectations and objectives.

• Monitor probation, confirmation, promotion, transfer, and performance improvement processes.

• Advise managers on performance-related concerns and appropriate HR actions.

5. Compensation & Benefits

• Oversee payroll preparation and coordination with payroll providers / Finance.

• Manage salary, allowances, incentives, commissions, overtime, leave, and employee benefits.

• Ensure timely and accurate administration of employee compensation.

• Review compensation practices and provide recommendations to management where appropriate.

6. Statutory & HR Compliance

• Ensure HR practices comply with applicable Malaysian employment laws and statutory requirements.

• Oversee statutory matters including EPF, SOCSO, EIS, PCB, HRD Corp, and other applicable requirements.

• Monitor changes in employment legislation and recommend necessary updates to company policies.

• Ensure employment contracts, HR letters, policies, and employee documentation are properly maintained.

B. Administration Functions

1. Office & Site Administration

• Oversee daily office and site admin operations

• Manage office supplies, equipment, and maintenance

• Ensure proper filing and document control

2. Facilities

• Coordinate vehicle usage, maintenance, and insurance

3. General Administrative Support

• Support management in reports, and coordination

• Oversee day-to-day office administration and general administrative matters.

• Manage office facilities, equipment, supplies, maintenance, and related services.

• Ensure a safe, clean, professional, and efficient working environment.

Requirements

• Bachelor's Degree in Human Resources, Business Administration, Management, or a related discipline.

• Minimum 5–8 years of relevant HR & Administration experience, with managerial or supervisory experience preferred.

• Strong knowledge of Malaysian HR practices and employment legislation.

• Experience handling employee relations, disciplinary matters, recruitment, payroll, and HR administration.

• Experience in construction/development property or other fast-paced industries will be an advantage.

• Strong communication, interpersonal, negotiation, and problem-solving skills. Possess good verbal and written skills in English.

• Good leadership and stakeholder management capabilities.

• Strong organizational and time-management skills.

• Proficient in Microsoft Office and HR systems.

• Able to work independently, handle confidential information, and manage multiple priorities.