HR & Admin Manager

About the role

We are looking for a dependable HR & Admin Manager to lead our HR and administrative functions independently. This is a key role for a self-driven professional who takes ownership of their work and delivers results with consistency and care.

Key Responsibilities:

Human Resources Management

• End-to-End HR: Manage the full employee lifecycle — recruitment, onboarding, contracts, payroll, benefits, performance reviews, disciplinaries, and exits.
• Statutory Compliance: Handle all EPF, SOCSO, EIS, PCB, and work pass matters personally. Keep up to date with employment law changes.
• Payroll: Process monthly payroll accurately and on time (possibly via a vendor).
• Employee Relations: Act as the first point of contact for all staff queries, grievances, and welfare matters.
• Policy & Documentation: Draft and maintain the employee handbook, HR policies, and administrative SOPs.
• Reporting: Provide headcount, attrition, and cost reports to management.

Compensation & Claims

• Payment Requests: Prepare and submit HR department payment requests with proper documentation and approvals.
• Staff Claims: Verify and process staff claims (medical, travel, site allowances, mileage, entertainment) per company policy.
• Commission Calculations: Calculate and process staff commissions based on agreed schemes and timelines.
• Record Keeping: Maintain accurate records of all claims, commissions, and payments for audit and reporting.

Administration & Operations

• Office Admin: Oversee daily office operations, facility maintenance, asset management, and vendor relationships.
• Procurement: Manage the purchasing of office supplies and equipment focusing on cost control and quality.
• Event & Support: Plan company events and provide general administrative support to leadership and other departments.

Requirements:

• Experience: 3–8 years of HR & admin experience, ideally in a sole-contributor or small-team role.
• Legal Knowledge: Strong knowledge of local employment law and statutory submissions.
• Work Style: Highly organized and self-sufficient — no hand-holding. Comfortable juggling strategic work with mundane admin tasks.
• Personal Attributes: Discreet, trustworthy, and able to work independently.