HR and Admin Manager

The Manager - HR and Admin leads and oversees the daily operations of the HR and Administrative functions. The role is responsible for managing a team to ensure that all human resources and administrative processes are executed promptly, efficiently, and accurately in alignment with company objectives. The position covers end-to-end HR operations—including talent acquisition, onboarding, performance management, training, compensation & benefits administration, and labor relations—as well as managing office facilities and administrative procurement.

Duties and Responsibilities:

1. Talent Acquisition and Management

• Coordinates and executes talent acquisition strategies to fulfill operational staffing needs across all departments.
• Sources, screens, interviews, conducts background checks, and endorses candidates for key staff and officer-level positions.
• Supervises and guides the recruitment team in filling open requisitions efficiently.
• Maintains an active talent pool and curriculum vitae repository for future hiring
• requirements.
• Monitors employment contracts and ensures timely renewal, conversion, or completion.
• Ensures 201 files, employment contracts, and regulatory onboarding requirements are complete, organized, and securely stored.
• Facilitates complete onboarding procedures for new hires, including orientation, ID issuance, and payroll account setup.

2. Performance Management

• Maintains and periodically updates standard Job Descriptions across all organizational positions.
• Facilitates and coordinates performance review cycles, including Performance Review and Self-Evaluation (PRSE) and Annual Performance Reviews (APR).
• Assists department leads and managers in evaluating team performance and establishing development goals.

3. Training and Development

• Assists in identifying organizational skill gaps and employee training needs.
• Coordinates and implements internal/external training programs to build workforce
• capabilities.
• Evaluates training program effectiveness and maintains training records.

4. Payroll, Compensation, and Benefits Administration

• Supports HR leadership in administering employee benefits packages in compliance with Labor Code, BIR, and relevant government regulations.
• Prepares recommendations and documentation for status adjustments, merit increases, performance bonuses, and promotions based on review outcomes.
• Oversees HRIS maintenance, ensuring accurate recording of employee time and attendance, leave balances, government contributions, and master file records.
• Ensures exact and timely remittance and reporting of government-mandated contributions (SSS, PhilHealth, Pag-IBIG).
• Prepares necessary inputs and reports for payroll processing in coordination with Finance.

5. Employee Relations and HR Operations

• Supports the implementation of HR policies, company rules, and labor compliance standards to maintain workplace discipline and positive employee engagement.
• Assists in monitoring and managing allocated HR operational budgets.
• Organizes company engagement activities, including town halls, team building, sports events, and corporate social responsibility (CSR) initiatives.
• Issues official memoranda, corporate announcements, and Employment Certificates (COE).
• Conducts exit interviews, oversees employee offboarding, and coordinates clearance, quitclaim, and final pay processing with Finance.
• Stays informed on updated government issuances, wage orders, and labor laws.

6. Office and Facilities Management

• Oversees inventory and procurement of office supplies and equipment to maintain seamless daily operations.
• Coordinates with external vendors, building administrative management, and service providers.
• Ensures office premises and facilities comply with health, safety, and sanitation standards.

Requirements:

• Preferably has a Bachelor’s degree in Psychology, Behavioral Science, Human Resources Management, or any related field
• Has at least three to five years of solid HR generalist experience, with demonstrated exposure in Talent Acquisition, Compensation & Benefits, Employee Relations, and Admin Management.
• Strong understanding of Philippine Labor Code, statutory benefits, HRIS platforms, and core HR processes.
• Can effectively communicate with, present to, negotiate with, and influence stakeholders at all levels in the organization, including executive and senior levels
• Has excellent organizational, multi-tasking, and problem-solving abilities with keen attention to detail
• Has strong leadership and analytical skills and
• With strong written and verbal communication, presentation, and interpersonal skills.
• Proficient in MS Office, Google Workspace, Zoom, MS Teams, and collaboration platforms.
• Ability to thrive in a fast-paced environment, handle hybrid work arrangements, and adapt to changing operational priorities and flexible hours