HR & Admin Manager/ Executive Assistant/ Secretary

About the Role

We are looking for a highly organized and proactive HR & Administration professional to join our fast-growing Fintech-payment team. This role is a unique blend of company secretarial support, executive assistance, talent acquisition, and office administration — ideal for someone who thrives in a dynamic, multi-faceted environment and enjoys being the operational backbone of the team.

Job Responsibilities

1. Talent Acquisition & HR Support

Lead end-to-end recruitment activities: job posting, resume screening, interview coordination, and onboarding — with a focus on fast-paced hiring to support team scaling.

Build and maintain a talent pipeline through proactive sourcing, networking, and leveraging recruitment channels.

Coordinate employee engagement activities, training logistics, and company events.

2. Executive Support & Office Administration

Handle and manage corporate vehicle fleet operations, including cross-boundary permit applications, vehicle licensing, insurance renewal.

Draft, format, and execute official documents, correspondences, and internal communications.

Perform general administrative and secretarial duties as assigned.

3. Company Secretarial & Statutory Compliance

Prepare and process board resolutions, shareholder resolutions, and other corporate documents in a timely and accurate manner.

Manage company registrations, statutory filings, annual returns, and annual inspections across multiple entities.

Maintain corporate registers, statutory records, and company seal management.

4. Property & Facilities Management

Manage corporate property portfolio end-to-end, including lease negotiation and renewal, acquisition/disposal coordination, and tenancy documentation.

Oversee office renovation, relocation, and fit-out projects, working closely with contractors and vendors to ensure on-time and on-budget delivery.

Handle facilities maintenance, office safety, and environmental compliance.

Requirements

Minimum 8 years of relevant working experience in HR, administration, secretarial, or company secretarial support, ideally gained from sizeable corporations or group companies with multi-entity structures.

Master's degree or above from a recognized university.

Prior experience in a recruitment agency or as an in-house recruiter / headhunter is highly preferred.

End-to-end administration experience with corporate properties, leasing, acquisition/disposal coordination, and office renovation projects.

Strong organizational skills, high accuracy, sharp attention to detail, and a responsible, positive working attitude.

Strong numerical sensitivity and logical thinking ability.

Excellent command of written and spoken English and Chinese (Cantonese and Mandarin).

Why Should You Join Us?

Rewarding career development on a Fintech-payment project with real growth potential!

1:1 coaching and mentoring — work with a friendly, open-minded, and supportive team!

You will be heard, valued, recognized, and appreciated!

Convenient office location in Sheung Wan!

Attractive remuneration package with a discretionary bonus!

Top-notch medical plan including annual body checks, clinical, hospitalization, and dental coverage!

Free-flow snacks and drinks all day!

Special gestures for your birthday, festival gifts, and red packets!

Regular volunteer events and company sports activities to connect with the team!

If you are a great fit, click 'APPLY NOW' and join our team!

All personal information collected will be treated in strict confidence and used for recruitment purposes only.

Full-time